Administrative Assistant, Lab

Rythm; Omaha (NE); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Equity

401(k)

Health membership

Generous vacation

Job summary

Rythm Health in Omaha, NE is seeking an Administrative Assistant to provide front-office and administrative support for the Rythm Health Lab team. This role includes reception duties, calendar coordination, office supply management, and vendor liaison.

The ideal candidate has a Bachelor’s degree (preferred) and 2+ years in administrative roles, with strong organizational and communication skills, proficiency in MS Office/Google Workspace, and a discreet, proactive approach in a fast-growing

Qualifications

• Bachelor's degree preferred; 2+ years in administrative or front-desk roles.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication; welcoming professional demeanor.
• Proficiency with MS Office and Google Workspace; ability to learn new tools.
• Discretion when handling confidential information; proactive and self-driven.

Responsibilities

• Greet visitors and manage sign-in and deliveries; frontline reception.
• Coordinate meetings, interviews, and calendar management; take notes.
• Order supplies, manage vendors, and coordinate catering and meals.
• Support onboarding, travel planning, and expense tracking.
• Maintain filing systems and provide backup admin support.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Microsoft Office & Google Workspace

Discretion with confidential info

Self-starter with initiative

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Rythm is the fastest-growing lab in America. We redefined at-home testing with the world’s easiest blood test and created a culture around monthly lab testing from home. We’ve processed millions of tests across all 50 states, and we do everything in-house, from sample testing and logistics to code, marketing, and design. That vertical integration gives us the speed, control, and creativity to shape the future of health and wellness.

THE ROLE

The Administrative Assistant will provide front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance.

WHAT YOU’LL DO

Front Desk & Reception

• Greet visitors, candidates, and vendors, and manage sign-in/badge procedures
• Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs

Meeting & Calendar Support

• Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management
• Take notes/minutes during meetings and distribute action items and summaries
• Help coordinate logistics for larger meetings, offsites, or visits from partners/investors
• Order and maintain inventory of office and kitchen supplies
• Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events
• Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries)
• Keep common areas, kitchen, and reception area organized and presentable

General Administrative Support

• Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination)
• Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications
• Maintain organized digital and physical filing systems
• Support basic data entry and recordkeeping for HR, operations, or lab administrative needs
• Assist with travel arrangements and expense tracking as needed
• Provide backup administrative support to leadership as needed
• Take on other administrative projects and duties as assigned

WHAT WE’RE LOOKING FOR

• Bachelor's degree preferred
• 2+ years of experience in an administrative, receptionist, or office support role preferred
• Strong organizational skills with the ability to juggle multiple priorities and deadlines
• Excellent written and verbal communication skills, with a professional and welcoming demeanor
• Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars)
• Discretion in handling confidential or sensitive information
• Self-starter who is comfortable taking initiative and working with minimal supervision
• Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required

WHAT’S IN IT FOR YOU?

Rythm Health offers a benefits package which includes:

• Highly competitive base salary.
• Meaningful work that genuinely impacts people’s lives.
• Equity: Meaningful equity stake aligned with the scope and seniority of this role.
• Monthly Rythm Health membership with full access to at-home blood testing and personalized health insights.
• Generous vacation policy.
• 401(k).
• The opportunity to help define the future of personalized health.
• High ownership and visibility from day one.
• Ability to shape both product and design culture early.