Administrative Assistant - La Jolla EVS - 141197

UC San Diego Health; San Diego (CA); On-site; USD 37,000 - 52,000; Full time

Job summary

UC San Diego Health is seeking an Administrative Assistant II for the La Jolla EVS team at Jacobs Medical Center. The role focuses on independent administrative transactions, data collection, and reporting for multiple departments.

You will support lab coat orders, work orders, and regulatory documentation while maintaining strong relationships with diverse colleagues. The position requires 2+ years of related experience, proficiency in MS Word/Excel/PowerPoint, and excellent communication and

Qualifications

• Minimum of two (2) years of related administrative/dispatch experience.
• Experience working in a high-volume, high-call, fast-paced work environment.
• Strong computer skills including high proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications.
• Ability to deal responsibly with complex issues and maintain excellent working relationships with diverse group of administrators, faculty, staff and external agencies.
• Excellent communication skills with the ability to communicate clearly verbally and in writing and be able to articulate complex ideas for all levels of audiences.
• Strong organizational and coordinating skills.

Responsibilities

• The Environmental Service Administrative Assistant II handles administrative transactions and prepares monthly reports in Excel/PowerPoint.
• Performs EPIC Management, Answering Phones, Inputting Work Orders, Filing for 275 employees, Uniforms/Shoe Program, and regulatory documentation management.
• Coordinates work with others and determines procedural methods of work within limited areas.

Skills

Administrative experience

High-volume environment

MS Word

MS Excel

MS PowerPoint

Communication skills

Organizational skills

Education

Bachelor’s Degree

Job description

Payroll Title

BLANK AST 2

Department

La Jolla Environmental Services

Hiring Pay Scale

$26.73 - $37.88 / Hour

Worksite

Jacobs Medical Center

Appointment Type

Career

Appointment Percent

100%

Union

CX Contract

Total Openings

1

Work Schedule

Eves, 8-Hour Shifts , Tuesday-Saturday

Position

#141197 Administrative Assistant - La Jolla EVS

Filing Deadline

Tue 9/15/2026

UC San Diego values and welcomes people from all backgrounds.

UCSD Layoff from Career Appointment: Apply by 09/03/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

Description

The Environmental Service Administrative Assistant II is responsible for administrative transactions including independently analyzing problems and resolving business issues and providing direction and/or information as required; preparation of monthly reports in Excel and PowerPoint without close review; independently analyzing problems and resolving business issues; providing high-level assistance through collection, maintenance, and coordination of data from a number of sources; processing system-wide transactions such as processing up to 5000 lab coat orders annually for various departments. Performs EPIC Management, Answering Phones, Inputting Work Orders Filing for 275 employees, Uniforms/Shoe Program, and/or Regulatory documentation management.

The Administrative Assistant II will have responsibility for determining procedural methods of work; for coordinating phases of work with others; or within limited areas, for determining the applicability of numerous standard rules, regulations and interpretations to individual problems. Performs other related duties as assigned.

Minimum Qualifications

• A minimum of two (2) years of related administrative/dispatch experience.
• Experience working in a high-volume, high-call, fast-paced work environment.
• Strong computer skills including high proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications.
• Ability to deal responsibly with complex issues and maintain excellent working relationships with diverse group of administrators, faculty, staff and external agencies.
• Excellent communication skills with the ability to communicate clearly verbally and in writing and be able to articulate complex ideas for all levels of audiences.
• Strong organizational and coordinating skills.

Preferred Qualifications

• A Bachelor’s Degree.
• Experience in environmental services operations or in a large, complex, healthcare system.
• Experience processing and tracking healthcare linen and laundry orders, deliveries and product quality and prior experience with linen management software (Linen Helper(tm)) entering data and processing monthly reports.
• Experience with healthcare environmental services software program (ESCt(tm)) including task assignment, scheduling, database inventory, and project work modules.
• Experience with healthcare environmental services software program (BedTracking) including staff database, reports, and daily monitoring.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $55,812 - $79,093 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $26.73 - $37.88

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

• \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace