Administrative Assistant l

Vsc-Fire-; Salisbury (MD); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Paid vacation

HSA/FSA

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Referral bonus

Parental leave

EAP

Training & advancement

Job summary

VSC Fire & Security, Inc. in Salisbury, Maryland is seeking an Administrative Assistant I to provide general administrative support, schedule meetings, and assist with document preparation.

The role requires handling multi-line phones, data entry, and coordination of travel for team members. We offer competitive pay and benefits, including medical/dental/vision insurance, paid vacation, HSA/FSA, life insurance, and opportunities for professional growth.

Qualifications

• 1–3 years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and collaboratively in a fast-paced environment, including tasks like multi-line phone systems, data entry, payroll hours, and document processing.
• Handles US Mail and private delivery services as required.
• Attention to detail and accuracy in completing tasks.
• Professional and friendly demeanor.
• Ability to follow written and verbal instructions.
• Willingness for professional development and growth.
• Ability to pass background checks.

Responsibilities

• Provide general administrative support, including answering phone calls, managing emails, and maintaining office supplies.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Assist with preparing and editing documents, reports, and presentations.
• Maintain and update filing systems, both electronic and physical.
• Support the team with various administrative tasks as required.

Skills

Administrative experience

Professional communication

Attention to detail

Multi-line telephone handling

Data entry

Tools

Accounting software

Job description

VSC Fire & Security delivers integrated, cutting-edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.

The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life-safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

VSC Fire & Security in Salisbury, Maryland is seeking candidates for the position of Administrative Assistant I.

What we offer:

• Excellent pay $19.00 - $29.00 and up based on experience
• Paid vacation and company holidays
• Medical, dental and vision insurance options for you and your family
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Company paid life insurance for full time employees
• Company paid long term disability insurance
• Bonus for referring new employees
• Parental leave for full-time employees
• Employee Assistance Program (EAP)
• Opportunities for training and advancement

What you need:

• One to three years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and collaboratively in a fast-paced environment to include tasks such as: multi-line telephone consoles, operate office equipment, accounting software packages, accurate data entry, payroll hours, employment application process, injury reports, and ordering.
• Handles US Mail, and private delivery services, to include delivery and/or pick up as required.
• Attention to detail and accuracy in completing tasks.
• Professional and friendly demeanor.
• Ability to follow written and verbal instructions.
• Exceptional attention to detail and communication skills.
• Eagerness for professional development and growth.
• Ability to pass various background checks.
• Reliable transportation, valid State Driver's License with acceptable driving record for potential use of company vehicle.
• Desirable (but not required!):
  • Experience in human resources.
  • Knowledge of sales and income tax.

What you will do:

• Provide general administrative support, including answering phone calls, managing emails, and maintaining office supplies.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Assist with preparing and editing documents, reports, and presentations.
• Maintain and update filing systems, both electronic and physical.
• Support the team with various administrative tasks as required.

VSC Fire and Security is a drug free workplace.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in VSC Fire & Security's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.