ADMINISTRATIVE ASSISTANT - JOHN P. HOLT BRENTWOOD LIBRARY

City of Brentwood, Missouri; Brentwood (TN); On-site; USD 52,000 - 58,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant for the John P. Holt Brentwood Library. This role involves providing essential support to the Library Director and performing a variety of administrative tasks. The ideal candidate will possess strong government administrative skills, exceptional computer literacy, and a proactive approach to problem-solving. With a focus on community engagement and lifelong learning, this position offers a unique opportunity to contribute to a vibrant library environment. If you are detail-oriented and passionate about supporting educational initiatives, this is the perfect opportunity for you to make a meaningful impact.

Benefits

Transportation Allowance up to $2000/year

Salary Increase after Probation Period

Qualifications

• Self-motivated with excellent computer literacy and government skills.
• Experience in office administration and budget maintenance.

Responsibilities

• Perform governmental administrative services and support the Library Director.
• Handle financial coordination, payroll, and Library invoices.

Skills

Government Administrative Skills

Computer Literacy

Budget Maintenance

Initiative and Proactivity

Interpersonal Communication

Education

High School Diploma or GED

Training in Secretarial Skills

3-5 Years of Government Experience

Tools

Word Processing Software

Desktop Publishing Software

Automated Office Equipment

Job description

Seeking candidates for Administrative Assistant at the John P. Holt Brentwood Library, Brentwood, TN

Starting salary will be $52,644 - $57,908 depending on experience.

Up to 5% salary increase after successful completion of six-month probationary period.

Plus: Transportation Allowance of up to $2000/year to be paid over 26 pay periods annually.

The City of Brentwood seeks self-motivated and detail-oriented professionals with excellent computer literacy to join its team as the Administrative Services Coordinator for the John P. Holt Brentwood Library.

As the Administrative Services Coordinator, you will be responsible for performing governmental administrative services and providing general support to the Library Director. This position involves a variety of financially oriented responsibilities, as well as answering the phone and relaying messages, working with various boards and commissions, and using various software programs and online databases to organize and report data for the Library.

The John P. Holt Brentwood Library provides access to over 165,000 books and other materials, including audiobooks, DVDs, music CDs, and online resources. With the mission of being a vibrant and engaging community center for lifelong learning and the arts, the Library continues to be an eclectic resource available to the City of Brentwood community.

• Financial coordination and organizational tasks such as credit card payments and reconciliations, payroll, Library invoices, and monitoring Library accounts.
• Working with Library boards and commissions to assist with fund requests, printing board reports and policy manuals, and adhering to state regulations and legislation.
• Communicating with Library and other City of Brentwood staff and assisting the public.
• Assisting in planning and preparing for meetings, employee activities, and disaster response, including scheduling events, coordinating activities, notifying participants, facilitating event setup, ordering food and provisions, recording meeting minutes, maintaining records, or other tasks as necessary.

The ideal candidate:

• Has exceptional and proven government and administrative skills.
• Is proactive and able to take initiative and anticipate needs.
• Has budget maintenance and related software experience.
• Is goal and deadline-oriented.
• Has a positive attitude and respects diversity.
• Values lifelong learning and the opportunity to enrich others’ lives.

High school diploma (or GED), with training in secretarial skills and experience in office administration (including ability to use word processing and desktop publishing software) required; preferred 3-5 years of government experience as well as some experience in a library environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated office machines which includes but is not limited to a computer, printer, postage meter, copy machine, calculator, telephone, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to fifty pounds of force occasionally, and/or up to twenty-five pounds of force frequently. Physical demand requirements are at levels of those for sedentary to medium work.

DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether like or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or signaling people to convey or exchange administrative information. Includes giving assignments and/or directions to co-workers.

LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to the job of Administrative Secretary. Requires the ability to write reports with proper format, punctuation, spelling, and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand basic to complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to the job of Administrative Services Coordinator.

VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines, and objectives.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment.

MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e., staff, supervisors, public, and officials) beyond giving and receiving instructions such as in interpreting departmental policies and procedures. Must be adaptable to performing under minimal stress when confronted with an emergency related to the job of Administrative Services Coordinator.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).

The City of Brentwood is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.