Administrative Assistant JM

simera-talent; San Francisco (CA); Remote; USD 50,000 - 65,000; Full time

Job summary

Simera-talent is seeking an Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly in a remote team environment. The role focuses on proactive organization, reliable task execution, and effective communication with internal teams and external contacts.

The ideal candidate will manage schedules, organize information, and maintain accurate records, while handling emails, documents, and routine inquiries with professionalism.

Qualifications

• Previous experience as Administrative Assistant or similar role.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office or Google Workspace.
• Ability to manage multiple tasks and meet deadlines.
• Experience supporting remote teams and coordinating schedules.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails and inquiries in a timely, professional manner.
• Coordinate meetings, calls, and team activities.
• Assist with data entry, document processing, and accurate record keeping.
• Track deadlines and follow-ups to ensure timely completion.
• Assist with travel arrangements, expenses, invoices, or other admin tasks as needed.
• Maintain confidentiality with company information and assist in efficient processes.

Skills

Communication

Organization

Time management

Attention to detail

Prioritization

Microsoft Office

Google Workspace

Email management

Data entry

Independence

Professional communication

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Proficiency with Microsoft Office or Google Workspace.
• Comfortable using email, calendars, spreadsheets, document management systems, and other digital tools.
• Strong data entry and document management skills.
• Ability to communicate professionally with internal and external stakeholders.
• Strong problem-solving and follow-up skills.
• Ability to work independently and take initiative.
• Discretion and professionalism when handling confidential information.

Requirements

• Previous experience as an Administrative Assistant, Office Assistant, Executive Assistant, Coordinator, or in a similar administrative role.
• Experience managing schedules, documents, emails, and administrative tasks.
• Strong computer and digital skills.
• Ability to work independently and as part of a remote team.
• Strong attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required if the position involves communicating with English-speaking clients, managers, or teams.

By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.