Administrative Assistant IV - Recording Head Technology (Onsite)

Seagate Technology; BLOOMINGTON (MN); On-site; USD 41,000 - 60,000; Full time

Job summary

Seagate Technology in Bloomington, MN seeks an experienced Administrative Assistant to partner with leaders and engineering teams, delivering administrative and operational support that enhances execution and collaboration. You will manage calendars, coordinate travel, and support purchasing, invoicing, and documentation.

The role emphasizes confidentiality, professionalism, and proactive service, enabling teams to focus on innovation and business success in a fast‑paced environment.

Qualifications

• Demonstrated administrative, executive administrative, or business support experience preferably in a global environment.
• Excellent organizational, planning, and communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Coordinating meetings, travel, and business operations.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, Copilot and other business productivity tools.
• Strong attention to detail and ability to handle confidential information appropriately.

Responsibilities

• Manage complex calendars, coordinate meetings across time zones, and keep teams aligned through clear communication.
• Coordinate domestic and international travel, required documents, local logistics, and timely expense reporting.
• Support purchasing, invoices, shipping documentation, and research grant tracking.
• Coordinate team meetings, onsite events, engagement activities, and organizational initiatives.
• Create and maintain accurate, confidential documents, reports, presentations, spreadsheets, and records.
• Coordinate facility requests, office operations, workspace assignments, and site logistics.
• Partner with leaders and cross-functional teams to support operations, communication, and shared priorities.
• Streamline administrative processes and workflows to improve team effectiveness.
• Provide proactive administrative support with professionalism, sound judgment, adaptability, and strong customer service.

Skills

Administrative professionalism

Relationship building

Communication skills

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Copilot

SAP

Windchill

Jira

Apttus

Cority

SuccessFactors

Job description

At Seagate, you will support engineering and leadership teams advancing data storage technology and innovation. You will collaborate with talented professionals across a global organization, contribute to meaningful projects, and gain exposure to cross-functional teams, international operations, and a fast-paced technology environment. This is an excellent opportunity for someone who values initiative, teamwork, continuous improvement, and helping teams succeed through outstanding administrative support.

As an experienced Administrative Assistant, you will serve as a trusted partner to leaders and engineering teams, providing administrative and operational support that enables effective execution, collaboration, and organizational efficiency. This role offers the opportunity to work closely with technical and business leaders, supporting activities that help drive innovation and business success.

About The Role - You Will

• Manage complex calendars, coordinate meetings across time zones, and keep teams aligned through clear communication.
• Coordinate domestic and international travel, required documents, local logistics, and timely expense reporting.
• Support purchasing, invoices, shipping documentation, and research grant tracking.
• Coordinate team meetings, onsite events, engagement activities, and organizational initiatives.
• Create and maintain accurate, confidential documents, reports, presentations, spreadsheets, and records.
• Coordinate facility requests, office operations, workspace assignments, and site logistics.
• Partner with leaders and cross-functional teams to support operations, communication, and shared priorities.
• Streamline administrative processes and workflows to improve team effectiveness.
• Provide proactive administrative support with professionalism, sound judgment, adaptability, and strong customer service.

About You

• Highly organized, proactive, and detail‑oriented administrative professional who thrives in a fast‑paced, collaborative environment.
• Ability to build strong relationships, communicate effectively at all levels, and apply sound judgment when managing sensitive information and shifting priorities.

Your Experience Includes

• Demonstrated administrative, executive administrative, or business support experience preferably in a global environment.
• Excellent organizational, planning, and communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Coordinating meetings, travel, and business operations.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, Copilot and other business productivity tools.
• Strong attention to detail and ability to handle confidential information appropriately.
• High school diploma or equivalent.

You Might Also Have

• Experience supporting engineering, manufacturing, technology, or R&D organizations.
• Experience working with global teams and multiple time zones.
• Experience with SAP, Windchill, Jira, Apttus, Cority, SuccessFactors, or similar enterprise systems.
• Familiarity with purchasing, shipping, budgeting, and document control processes.

Salary

The estimated base wage range for this position is $29.89 - $43.57 hr. The individual base wage is based on work location andadditionalfactors, including job-related skills, experience, and relevant education or training.

Benefits

Seagate offers comprehensive benefits to its eligible employees, including, but not limited to, medical, dental, vision, and life insurance, short- and long‑term disability, annual variable pay bonus, 401(k), employee stock purchase plan, flexible and dependent care spending accounts, and health care spending accounts. Seagate also offers paid time off, including 12 holidays,120 hoursof vacation, a minimum of48 hoursof paid sick leave, and16 weeksof paid parental leave. The benefits for this position are based on a full‑time schedule for a full calendar year and may differ depending on work location and tenure with the Company.

Location

Bloomington, MN (This is an ONSITE position. Monday – Friday during core business hours)

Our Bloomington, MN campus spans two suburbs, Edina and Bloomington, and serves as the Recording Head development and manufacturing arm of Seagate. Located in the heart of a bustling community, Seagate offers an on‑site café, or if you prefer, you can drive to one of many restaurants just minutes away. Need to grab a gift over lunch time? Shopping is abundant in the area. If working out is your thing, the on‑site fully equipped fitness center hosts wellness programs, outdoor activities, tournaments and group workouts. Looking for something more laid back? Reset in one of our meditation rooms, or simply take a walk around our indoor walking path. On‑site cultural festivals, celebrations and community volunteer opportunities also abound.

Travel

This role does not have travel associated

Location

Normandale, United States

Travel

None