ADMINISTRATIVE ASSISTANT IV- (ACHN) ADMINISTRATION

Cook County Government; Chicago (IL); On-site; USD 65,000 - 88,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Pension Plan

Paid Holidays, Vacation, Sick Time

Public Service Loan Forgiveness (PSLF)

Job summary

Cook County Health & Hospitals System is seeking an Administrative Assistant IV to provide confidential administrative support for the ACHN Administration. The role requires organization, proactive communication, and the ability to handle sensitive budget and labor information.

Responsibilities include calendar management, meeting minutes, document preparation, and coordination of department workflows. Excellent MS Office skills and the ability to multitask in a fast-paced healthcare setting are

Qualifications

• High School Diploma or GED required at interview.
• 3 years admin support to senior management or multiple departments required.
• 2 years scheduling events/conferences or multi-participant activities required.
• Experience gathering and tracking departmental information and maintaining reports required.
• Experience coordinating and tracking short-term projects within the department required.
• Experience managing email and written communication required.
• MS Office proficiency with 70% minimum in testing required.

Responsibilities

• Maintain the daily calendar and coordinate meetings; prepare documents and take minutes.
• Ensure assignments meet timelines and follow up with staff.
• Screen calls/visitors; route urgent issues.
• Write correspondence, prepare reports and presentations; take and distribute minutes.
• Create spreadsheets and PowerPoint decks; schedule meetings via Outlook.
• Process requests to hire; review paperwork and generate reports.
• Organize files with a logical electronic filing system.

Skills

MS Office

Calendar management

Communication skills

Multi-tasking

Problem solving

Education

High School Diploma or GED

Administrative support experience (3 years)

Event scheduling experience (2 years)

Departmental reporting experience

Tools

Outlook

Excel

Word

PowerPoint

Job description

ADMINISTRATIVE ASSISTANT IV - (ACHN) ADMINISTRATION

Job Number

00139424

Job Posting

Aug 31, 2026, 3:39:32 PM

Closing Date

Sep 15, 2026, 4:59:00 AM

Full-time Shift Start Time : 8:30 A.M. Shift End Time : 4:30 P.M.

Collective Bargaining Unit

RWDSU Local 200 Admin Assistants BHS

Posting Salary

$36.843 hourly

Organization

Health and Hospital Systems

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

DEPARTMENT: ACHN -Administration

SHIFT: 8:30am to 4:30pm

POSTING SALARY: 36.843 HOURLY

Salary is commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

Job Summary

The Administrative Assistant IV provides administrative assistance to the assigned department. This is a highly confidential position involving sensitive information such as plans and initiatives, budget documents, and labor issues. A highly organized and proactive person is required for this position.

Typical Duties

• Maintains the daily calendar including coordination of meetings, preparing pertinent documents prior to the scheduled meetings, and taking/distributing minutes.
• Plays an assertive role in assuring direct reports meet timelines for assignments as assigned.
• Screens calls and visitors for urgency, route and resolve problems as they arise.
• Writes correspondence, preparing reports and presentations as needed. Takes minutes of meeting, distributes to participants and maintains copies in files.
• Frequently uses and creates calculating spreadsheets, Power Point presentations, word processing and schedule meetings through Outlook.
• Receives and logs requests to hire, reviews for completeness resolving minor oversights. Informs of omissions or errors in paperwork. Logs in a database and is able to prepare reports upon request. Presents completed documents prior to approval meeting. Communicates position approval or deferment to staff.
• Continuously strives to organize files / documents and streamline office processes. Creates and maintains a logical electronic filing system.
• Maintains contact information for direct reports at the various affiliates and their designees.
• Maintains a resource directory and cooperative relations with all staff throughout the system.
• Handles reimbursements, processes payments, orders supplies, generates and follows with work orders.
• Initiates and follows through with office cleaning requests, equipment repairs, phone, keys and computer issues; troubleshoots other issues as they arise.
• Tracks time off for office staff and direct reports.
• Must have a positive and proactive approach to work. Presents a professional business manner in appearance, verbal communication and in written correspondence.
• Performs related duties as required.

Minimum Qualifications

• High School Diploma or GED is required (Must be provided at the time of interview)
• Three (3) years of experience providing administrative support to a member of middle or upper management, or for multiple managers, or multiple departments is required
• Two (2) years of experience scheduling events, conferences, department wide training or other multi participant activities is required.
• Prior experience gathering and tracking departmental information and maintaining departmental reports is required.
• Prior experience coordinating and tracking short term projects within the department is required.
• Experience managing email and written communication is required.
• Intermediate proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook is required. (MS Office testing will be administered, 70% minimum proficiency rate is required).

Knowledge, Skills, Abilities and Other Characteristics

• Intermediate proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook
• Thorough knowledge of the principles and techniques of office practices and procedures
• Excellent interpersonal, verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
• Organizational and Project Management Skills
• Demonstrated good computer and keyboarding skills
• Demonstrated good phone and email etiquette skills with strong response times
• Demonstrated analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills
• Demonstrated attention to detail, accuracy and precision
• Demonstrated positive and proactive approach to work
• Ability to think and make decisions independently
• Ability to perform general office administration activities (copying, faxing, filing)
• Ability to prioritize, plan, and organize projects and tasks
• Ability to multi-task and meet deadlines in a fast paced and stressful environment
• Ability to maintain a professional demeanor and composure when challenged
• Ability to function autonomously and as a team member in a multidisciplinary team

Physical and Environmental Demands

This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.

For purposes of the American with Disabilities Act, “Typical Duties” are essential job functions.

Veteran Preference

When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.

To take advantage of this preference a Veteran must:

Meet the minimum qualifications for the position.

• Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, “Are you a Military Veteran?”
• Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, pleasesubmit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable.)

OR

• A copy of a valid State ID Card or Driver’s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference.

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S LICENSE AT TIME OF INTERVIEW.

MUST MEET REQUIRED QUALIFICATIONS AT TIME OF APPLICATION

BENEFITS PACKAGE

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.

CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.