Administrative Assistant IV

Affirm, Inc.; Northern (KY); Hybrid; USD 101,000 - 165,000; Full time

Benefits offered by this job

Health care coverage

ESPP

Monthly stipends for health/tech

Paid time off

Job summary

AFFIRM is seeking an Administrative Assistant to back two Senior Executives on the Engineering Teams. You will manage calendars, coordinate travel, and prepare meetings to ensure executives use their time efficiently.

Reporting to the lead Executive Assistant, you will collaborate with the Leadership Support Team and help coordinate cross-functional priorities, events, and special projects while exploring AI tool enhancements for productivity.

Qualifications

• 2-4 years of relevant administrative experience.
• Experience at a rapidly growing company is preferred.
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom.
• Strong work ethic, professionalism, confidentiality, and good judgment.

Responsibilities

• Support two Senior Executives with their respective administrative needs.
• Meeting preparation: calendar events, agendas, slide decks, and attendee communication.
• Manage executive schedules to allow time for tasks.
• Attend meetings to manage Zoom, track actions, and follow up with attendees.
• Coordinate events and team operations for on-site/off-site meetings.

Skills

Administrative experience

Independent working

Cross-functional collaboration

Google Suite

Microsoft Office

Navan

Zoom

Tools

Google Suite

Microsoft Office

Navan

Zoom

Job description

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Senior Executives on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the AFFIRM Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do

• Support two Senior Executives with their respective administrative needs


• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)


• Managing executive schedules to ensure sufficient time for task completion


• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items


• Event coordination, including team operations for team building events and working onsite/offsite meetings


• Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.


• Partner with the Leadership Support Team to coordinate needs across the wider AFFIRM team


• Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects


• Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.


• Familiarity working with engineering teams is desirable, but not required

What We Look For

• 2-4 years of relevant administrative experience


• Ability to work independently as well as across various teams


• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment


• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom


• Strong work ethic, professionalism, confidentiality, and good judgment


• Ability to deal with conflict as well as give and receive feedback diplomatically


• Demonstrates confidence and sound judgment by professionally challenging requests when appropriate, offering thoughtful alternatives, managing expectations, and ensuring decisions align with executive priorities and business objectives.


• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through

Pay Grade - I

Equity Grade - 3

Employees new to AFFIRM typically come in at the start of the pay range. AFFIRM focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)

USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $165,000

USA base pay range (all other U.S. states) per year: $101,000 - $151,000

Please note that visa sponsorship is not available for this position.

Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. AFFIRMERS in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned AFFIRM office. A limited number of roles remain office-based due to the nature of their job responsibilities.

We’re extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include:

• Health care coverage - AFFIRM covers all premiums for all levels of coverage for you and your dependents


• Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses


• Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge


• ESPP - An employee stock purchase plan enabling you to buy shares of AFFIRM at a discount

We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.

[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, AFFIRM will consider for employment qualified applicants with arrest and conviction records.

Demographic Survey Statement (US-based roles)

AFFIRM is dedicated to building an inclusive culture where AFFIRMers belong and have an equal opportunity to thrive.

To help us assess our outreach efforts, we invite candidates to voluntarily share information through a short demographic survey. This information is:

• Completely optional


• Anonymized and stored in aggregate


• Not accessible to recruiters or hiring managers at the individual level


• Never used in any hiring decision

Your decision to provide or withhold this information will not impact your candidacy in any way.

How do you identify? (gender identity) Select...

How do you identify? (race/ethnicity) Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in AFFIRM’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)


• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS


• Blind or low vision


• Cancer (past or present)


• Cardiovascular or heart disease


• Celiac disease


• Cerebral palsy


• Deaf or serious difficulty hearing


• Diabetes


• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders


• Epilepsy or other seizure disorder


• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome


• Intellectual or developmental disability


• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD


• Missing limbs or partially missing limbs


• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports


• Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)


• Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities


• Partial or complete paralysis (any cause)


• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema


• Short stature (dwarfism)


• Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.