Administrative Assistant (International)

PermitFlow; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

A leading AI infrastructure firm based in the United States is seeking an Experienced Administrative Assistant. The ideal candidate will have proven experience in similar roles, exceptional communication skills, and strong organizational abilities. Responsibilities include managing communications with third parties and supporting company operations for accelerated development. This role is key to enabling long-term success as the firm tackles information challenges in the construction industry.

Qualifications

• Proven experience in a similar role.
• Excellent organizational abilities.
• Outstanding communication and people skills.
• Good attention to detail.

Responsibilities

• Communicate with 3rd parties through phone and email.
• Support the company’s work to facilitate accelerating development.

Skills

Strong communication

Organizational skills

Flexibility

Team management

Tools

MS Office

Job description

PermitFlow is redefining how America builds. We’re an applied AI company serving the nation’s builders, tackling one of the largest information challenges in the economy: understanding what can be built, where, and how. Our AI agent workforce helps the fastest-growing construction companies navigate everything from permitting and licensing to inspections and project closeouts – accelerating housing, clean-energy, and infrastructure development across the country.

Despite being a $1.6T industry, construction still suffers from massive delays, wasted capital, and lost opportunity. PermitFlow has already delivered unprecedented speed, accuracy, and visibility to over $20B in development, helping contractors reduce compliance time, de-risk projects, and scale with confidence.

As the U.S. enters a new capex supercycle across data centers, factories, housing, and renewables, joining PermitFlow means building the AI infrastructure at the core of every construction project driving the next wave of reindustrialization.

We’ve raised over $90M, most recently completing our Series B, from top-tier investors including Accel, Kleiner Perkins, Initialized, Y Combinator, Felicis, and Altos Ventures, with backing from leaders at OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber.

What You’ll Do:

• Experienced Administrative Assistant
• Experience managing teams
• Strong communicator with excellent organizational skills and a flexible / self-motivated approach to business management
• Communicate with 3rd parties through phone and email
• Support the company’s work to facilitate accelerating development and long-term success

What You Need:

• A fast and reliable internet connection is required. Back up connection is recommended.
• Laptop or Desktop with no less than 8 GB RAM, minimum of Intel Core i5 processor or equivalent.
• A quality video camera is recommended for Zoom meetings
• Noise cancelling microphone

Qualifications & Fit:

• Proven experience in a similar role
• Excellent organizational abilities
• Outstanding communication and people skills
• Good attention to detail
• Computer literate; Familiarity with MS Office and common computer programs

Check out this page to listen to what some of our international members have to say about working at PermitFlow!

PermitFlow provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, gender expression, or family status, as protected by applicable law.

We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities. All employment decisions are based on merit, qualifications, and business needs.