Administrative Assistant III-OBGYN Research

nshs; Evanston (IL); Hybrid; USD 32,000 - 47,000; Full time

Benefits offered by this job

Tuition Reimbursement

Free Parking

Wellness Program Savings Plan

Retirement Options with Company Match

Paid Time Off

Job summary

Endeavor Health is seeking an Administrative Assistant III to provide high-level support for the OBGYN Research group in Evanston, IL. The role emphasizes discretion, accuracy, and professional communication in a dynamic healthcare research environment.

The position covers executive support and research department coordination, with hybrid work options and comprehensive benefits. Bachelor's degree is preferred and 3 years of healthcare administrative experience is required.

Qualifications

• 3 years administrative experience, preferably in healthcare.
• Strong organizational and communication skills.
• Experience handling confidential information.

Responsibilities

• Serve as primary point of contact for the Executive Director of ILPQC, managing schedules and communications.
• Coordinate appointments, travel, and meetings, including conference calls and events.
• Draft, edit, and proofread executive emails, memos, and reports; prepare presentations.
• Support research staff and Principal Investigators with documentation and data management.
• Oversee office operations, onboarding, and training of new team members.

Skills

Administrative experience

Healthcare environment

Executive support

Education

Bachelor's degree preferred

Tools

Epic

Job description

Hourly Pay Range:
$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Administrative Assistant III

Position Highlights

Position: Administrative Assistant III-OBGYN Research
Location: Evanston, IL
Full Time/Part Time: Full Time
Hours: Monday-Friday 8am-430pm
Hybrid
Required Travel: Minimal travel required for coordinating meetings

A Brief Overview

The Administrative Assistant III will provide advanced administrative support to the OBGYN Department Chair, the Executive Director of ILPQC, Principal Investigators and the research teams. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. The ideal candidate has a passion for customer service and an enthusiasm to improve the lives of women and birthing people through groundbreaking research and quality initiatives.

What you will do

Primary Executive Support - 50%

• Serve as the primary point of contact for the Executive Director of ILPQC, managing her schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, travel and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents, including slides, poster printing and preparation for presentations and speaking engagements.
• Ensure all communication is professional and reflects the Principal Investigator's voice and objectives.
• Generate and compile reports, data analyses, and presentations for leadership decision-making.

Research Department Support - 50%

• Work closely with research staff and Principal Investigators to facilitate research within the OBGYN, Pediatrics and Family Medicine Departments.
• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
• Maintain files and records on current and past studies.
• Collaborate on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the research team.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Coordinate logistics, such as room set-up, audio-visual needs, registration set-up and catering and other event coordination.
• Keep research staff lists, organizational charts and clinical office personnel lists up to date.
• Process contingent worker paperwork, parking forms, ordering keys.
• Make copies of flyers, consent forms, informational pamphlets; create folders.
• Write, do research for, and publish department newsletter.
• Take and distribute minutes (ie. community advisory board and data safety monitoring board meetings).
• Run errands outside of the hospital on behalf of the departments.
• Plan and execute celebrations, seminars, and training days at the hospital and external locations within budget.
• Use Epic to update patient records with study materials.
• Assist in onboarding and training new employees.
• Perform maintenance of office space and technology.
• Handle sensitive and confidential information with discretion and professionalism.

What you will need

• Education: Bachelor's Degree Preferred
• Experience: 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits (For full time or part time positions)

• Premium pay such as shift, on call, holiday and more based on an employee's job (For eligible positions)
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org .

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.