Administrative Assistant III (Limited)

The Regents of the University of California; Los Angeles (CA); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A prestigious educational institution is seeking an Administrative Assistant to provide comprehensive logistical support for a national training initiative. The role involves coordinating meetings, managing project files, and engaging learners through digital platforms. Candidates should have a Bachelor's degree and 3–5 years of relevant experience. This position may convert to a permanent role and offers a flexible hybrid work schedule.

Qualifications

• 3–5 years of experience in communications or program administration.
• Proficient in managing collaborative learning platforms.
• Basic knowledge of online software and multimedia tools.

Responsibilities

• Coordinate program meetings and virtual sessions.
• Organize project files and maintain documentation.
• Support learner engagement across various platforms.

Skills

Communication

Project Management

Administrative Support

Team Coordination

Technical Proficiency

Education

Bachelor's degree in relevant field

Tools

Microsoft Office 365

Box

Microsoft Teams

Zoom

Job description

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday 8am-5pm

Posted Date

09/19/2025

Salary Range: $30.36 - 43.49 Hourly

Employment Type

4 - Staff: Limited

Duration

5 months

Job #

26011

Primary Duties and Responsibilities

The Semel Institute is seeking to hire a limited full time Administrative Assistant to provide comprehensive administrative, logistical, and communications support for the National Child Traumatic Stress Network (NCTSN) Academy’s training and collaborative learning initiatives.

• Coordinate planning and execution of program meetings, including internal team meetings, stakeholder and partner virtual meetings, and ad hoc working groups.
• Facilitate interactive sessions, support learner engagement across synchronous and asynchronous environments, and ensure consistent communication across virtual platforms.
• Be responsible for organizing, maintaining, and archiving project files and learning content using Box and Microsoft Teams, aligning with federal standards for documentation and knowledge management.
• Prepare, coordinate, maintain and track continuing education support
• Provide broad support for learner engagement

The NCTSN Academy AAIII will work under the general supervision of the Director for the NCTSN Military and Veteran Families Program, with day-to-day oversight from the Assistant Program Director.

Please note that this limited position may convert to career.

Job Qualifications

Job Qualifications

• Bachelor's degree in communications, health, business, public administration, education, or a related field or an equivalent combination of education and experience.
• 3–5 years of experience in communications, health, business, training logistics, or program administration.
• Proficient in using portable and desktop computers.
• Proficient in managing collaborative learning platforms and multimedia tools.
• Demonstrated knowledge and experience using project management tools and software to support scheduling, tracking, reporting, and task coordination.
• Basic knowledge and skills in a suite of online software, including Microsoft Office 365, Zoom, Box, Microsoft Teams, and cloud-based learning and communication platforms.
• Familiarity with academic and U.S. military protocols and professional standards in related environments
• Ability to interface effectively with stakeholders at all levels, including U.S. military, academia, and community organizations.