Administrative Assistant III (Hybrid-Dayton OH)

CareSource; Dayton (OH); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Assistant III to support executive needs in a hybrid role. Responsibilities include preparing documents, scheduling meetings, and managing travel arrangements. The ideal candidate will have strong communication skills and proficiency in Microsoft Office Suite.

Qualifications

• 3 to 5 years of administrative experience required.
• High school diploma required, associates degree preferred.

Responsibilities

• Prepare business presentation documents and spreadsheets.
• Schedule and maintain calendar of appointments and meetings.
• Coordinate and prepare expense reports.

Skills

Communication

Problem Solving

Attention to Detail

Microsoft Office Suite

Education

High school diploma

Associates degree in business

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Visio

Adobe Professional

Job description

Job Summary:

The Administrative Assistant III is responsible for meeting the administrative needs of their executive and assigned organization (Member & Provider Marketing) within the company. This is a hybrid position, working in the Dayton OH office on Tues/Wed/Thurs. Remote on Mon/Fri.

Essential Functions:

• Compose and prepare advanced business presentation documents and spreadsheets
• Assist with special projects, conductresearch, compile data and maintain records
• Compose correspondence related to administrative matters and general office policies for executive approval
• Gather and prepare reports for consideration and approval by executive
• Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department
• Schedule and maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas
• Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Coordinate and secure travel arrangements for the executive and prepare itinerary
• Coordinate and prepare expense reports
• Attend meetings record minutes and prepare for distribution
• Establish and file a variety of documents, records and reports
• Maintain high-level knowledge of department activities
• Prepare responses to correspondence containing routine inquiries
• Perform any other job duties as requested

Education and Experience:

• High school diploma is required
• Associates degree in business or related field or equivalent years of work experience is preferred
• Three to five (3 to 5) years of administrative is required

Competencies, Knowledge and Skills:

• Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
• Excellent written and verbal communication skills
• Ability to work independently and within a team environment
• Effective listening and critical thinking skills
• Effective problem solving skills with attention to detail
• Strong knowledge of general office practice
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
• Accurate and efficient typing skills
• Excellent interpersonal skills and high level of professionalism
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

Licensure and Certification:

• None

Working Conditions:

• General office environment; may be required to sit or stand for extended periods of time
• Flexibility to work overtime as needed, often with little notice

Compensation Range:
$46,500.00 - $74,500.00 CareSource takes into consideration a combination of a candidate’s education, training, and experience as well as the position’s scope and complexity, the discretion and latitude required for the role, and other external and internal data when establishing a salary level. In addition to base compensation, you may qualify for a bonus tied to company and individual performance. We are highly invested in every employee’s total well-being and offer a substantial and comprehensive total rewards package.

Compensation Type:
Hourly

Competencies:
- Create an Inclusive Environment- Cultivate Partnerships- Develop Self and Others- Drive Execution- Influence Others- Pursue Personal Excellence- Understand the Business

This job description is not all inclusive. CareSource reserves the right to amend this job description at any time. CareSource is an Equal Opportunity Employer. We are dedicated to fostering an inclusive environment that welcomes and supports individuals of all backgrounds.

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