Administrative Assistant III - District 2/Skokie Courthouse

Internal Revenue Service; Skokie (IL); On-site; USD 54,000; Full time

Job summary

The Internal Revenue Service is seeking an Administrative Assistant III to provide essential administrative support within their Skokie Courthouse office. This full-time position will involve managing various clerical tasks, maintaining case files, and facilitating communications among partners. Ideal candidates should possess strong communication and organizational skills along with proficiency in Microsoft Word, with additional knowledge of relevant software being advantageous.

Qualifications

• Excellent communication and organizational skills needed.
• Ability to multi-task in a dynamic environment.
• Typing speed of 40+ wpm preferred.

Responsibilities

• Provide administrative support to the Assistant State's Attorney.
• Type subpoenas, motions, and maintain case files.
• Interact with outside partner agencies and distribute mail.

Skills

Communication

Organization

Multi-tasking

Proficiency in Microsoft Word

Tools

CRIMES

NICE

SharePoint

Job description

Position Details

Job Title: Administrative Assistant III (#392)

Reports to:Supervising Assistant State's Attorney

Level: Entry/Union/Full-Time

Salary: $53,843

Grade/Step: 13E

Location: Skokie Courthouse/5600 Old Orchard Rd

Bureau: Administrative Services

Application deadline: June 30, 2025

Primary Functions: Provide administrative support to the Assistant State's Attorney's assigned to the Skokie Courthouse.

Working Environment: Hours: Monday Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Type subpoenas, motions, answers, and pen letters
• Create various types of case files and other correspondence as required.
• Enter new and update case information in CRIMES database.
• Maintain statistics and provide monthly reports of district cases.
• Run criminal background checks/run report in LEADS 2000, I-Clear and CRIMES database.
• Utilize LEADS to conduct background checks for court proceedings, jury lists, bonds, recidivous, and expungements.
• Distribute mail, copy, scan, and email.
• File all paperwork and disposition of case files.
• Maintain disposed case file Excel spreadsheets in SharePoint.
• Answer phones and assist walk-ins.
• Prepare and maintain police department subpoena/court order requests and outside entity returns for Grand Jury
• Interacts with outside partner agencies.
• Perform other duties as assigned.

Qualifications:

Required:

• The candidate must have excellent communication and organizational skills, and have the ability to multi-task
• Proficiency in Microsoft Word applications

Preferred:

• Working knowledge of CRIMES, NICE, and SharePoint
• Typing speed of 40+wpm

Equal Employment Opportunity

EEO Message: The Cook County State's Attorney's Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.