Administrative Assistant III - District 2/Skokie Courthouse

Cook County State's Attorney Office; Skokie (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

The Cook County State's Attorney's Office seeks an Administrative Assistant III to provide vital support in the Skokie Courthouse. This entry-level position involves diverse administrative tasks, maintaining records, and collaboration with attorneys. Ideal candidates will demonstrate excellent organizational skills and proficiency in Microsoft Word, contributing to justice and public service in Cook County.

Qualifications

• Excellent communication and organizational skills.
• Proficiency in Microsoft Word applications.
• Ability to multi-task effectively.

Responsibilities

• Provide administrative support to Assistant State’s Attorney.
• Type subpoenas, motions, and maintain case files.
• Enter and update case information in CRIMES database.

Skills

Communication

Organizational Skills

Multi-tasking

Tools

Microsoft Word

CRIMES

SharePoint

Job description

Should you have any questions concerning:

The Administrative Services Bureau, please call 312-603-1880

oremail to [e-mail]

Legal hiring for State Attorneys can be directed to

Careers At Cook County State's Attorney Office

Welcome to the Cook County State's Attorney Office Job Board. As one of the largest legal services providers in the nation employing over 700 attorneys, we are committed to not only upholding the law and safeguarding the rights of all citizens, but also fostering a diverse and inclusive work environment that reflects the community we serve.

Whether you are a seasoned professional or just starting your career, the Cook County State's Attorney's Office provides a wealth of opportunities to make a difference and serve the community. We are looking for dedicated individuals who are passionate about justice, equity, and public service.

Our Job Board is regularly updated with opportunities across a range of roles, from legal and administrative to investigative. Each role is integral to our mission and contributes significantly to our office's effectiveness.

By joining our team, you will be part of a dynamic workforce that values integrity, professionalism, and collaboration. You will have the chance to work on meaningful cases, learn from experienced colleagues, and contribute to creating a safer and more just Cook County.

Explore our current openings below and find where you fit in our mission to pursue justice and serve the public.

To do justice in the pursuit of thriving, healthy, and safe communities.

Our Vision:

We're committed to creating a safer, stronger Cook County. That means approaching every case with integrity, demanding accountability, and increasing our presence in the community. Our success is not measured convictions. We believe in doing what's right - fighting for the best, fairest outcomes, whatever form that takes. It's our responsibility to address the historic inequities in our justice system. Everyone deserves a fair shot at justice, regardless of their zip code, paycheck, or the color of their skin.

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Administrative Assistant III - District 2/Skokie Courthouse

Job Title: Administrative Assistant III (#392)

Reports to:Supervising Assistant State’s Attorney

Level: Entry/Union/Full-Time

Grade/Step: 13E

Location: Skokie Courthouse/5600 Old Orchard Rd

Bureau: Administrative Services

Primary Functions: Provide administrative support to the Assistant State’s Attorney’s assigned to the Skokie Courthouse.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Type subpoenas, motions, answers, and pen letters
• Create various types of case files and other correspondence as required.
• Enter new and update case information in CRIMES database.
• Maintain statistics and provide monthly reports of district cases.
• Run criminal background checks/run report in LEADS 2000, I-Clear and CRIMES database.
• Utilize LEADS to conduct background checks for court proceedings, jury lists, bonds, recidivous, and expungements.
• Distribute mail, copy, scan, and email.
• File all paperwork and disposition of case files.
• Maintain disposed case file Excel spreadsheets in SharePoint.
• Answer phones and assist walk-ins.
• Prepare and maintain police department subpoena/court order requests and outside entity returns for Grand Jury
• Interacts with outside partner agencies.
• Perform other duties as assigned.

Qualifications:

Required:

• The candidate must have excellent communication and organizational skills, and have the ability to multi-task
• Proficiency in Microsoft Word applications

Preferred:

• Working knowledge of CRIMES, NICE, and SharePoint
• Typing speed of 40+wpm

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.

Any problems with your application can be directed towards [e-mail]