Administrative Assistant III - Criminal Justice Coordinating Council

Charleston County Government; South Carolina; Sur place; USD 22 000 - 31 000; Plein temps

Résumé du poste

The Charleston County Government is seeking an Administrative Assistant to support the department with calls, scheduling, reports, and presentations. You will coordinate meetings, set up events, provide AV support, prepare agendas and materials, and maintain databases while safeguarding confidential information.

A high school diploma or GED is required, with at least two years of customer service or administrative experience; proficiency in Microsoft Office is essential.

Qualifications

• High school diploma or GED required.
• At least two years of customer service or administrative experience.
• Proficiency in Microsoft Office Suite and data entry.

Responsabilités

• Answers phone calls and provides information to callers and visitors.
• Prepares reports and presentations and assists with administrative functions.
• Assists with event setup, AV support, and meeting logistics.
• Records, transcribes, and distributes accurate meeting minutes.

Connaissances

Customer service

Administrative support

Microsoft Office

Data entry

Event coordination

Formation

High School Diploma or GED

Outils

Microsoft Office Suite

Database management

Office equipment

Description du poste

The Administrative Assistant performs administrative and office support activities for the department.

HIRING HOURLY: $19.34

OPEN UNTIL FILLED – APPLICATION REVIEW BEGINS IMMEDIATELY

ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions)

• Answers telephone calls and provide information to callers and visitors.
• Provides administrative support to administrative functions including preparing reports and presentations
• Assists other administrative personnel with reporting, filing, specialized data entry, and updating databases as necessary.
• Assists with the set-up and clean-up for events, presentations, in-services and meetings.
• Coordinates meetings and events, including scheduling, reserving meeting spaces, preparing agendas and materials, and arranging necessary resources.
• Provides audio-visual (AV) support for meetings and presentations, ensuring all equipment functions properly.
• Coordinates catering and logistical needs for meetings, forums, and luncheons as required.
• Attends meetings as requested; records, transcribes, and distributes accurate meeting minutes in a timely manner.
• Assist with media relations and communications; engaging, attending and scheduling meetings with various communities.
• Creating event fliers, containing QR codes, etc.
• Performs other duties or assumes other responsibilities as apparent or assigned.
• Maintains confidentiality of sensitive information and documentation
• High School Diploma or GED is required.
• Minimum of two (2) years or more of customer service, clerical, or administrative experience.
• Must be proficient in Microsoft Office Suite, database management and office equipment
• Pass a background investigation
• Pass a pre-employment physical
• Requires strong Microsoft Office skills (Excel, Word, PowerPoint)
• Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions that result in effectiveness.
• Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required while performing specific job duties.
• Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed.
• Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.
• Consistently abide by established policies and procedures for routine problems. Embrace technology, paperless processes, and various system enhancements.
• Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and * Department policies and procedures ensuring that all work performed meets those standards.