Administrative Assistant III - Campus Operations and Construction

Western; Gunnison (CO); Hybrid; USD 34,000 - 47,000; Full time

Job summary

Western Colorado University is seeking a proactive Campus Operations/Facilities professional in Gunnison, CO. The role handles purchasing, budgeting, and office administration to support campus services and projects.

Responsibilities include processing requisitions, quotes, and reconciliations; running the service center and coordinating with contractors; and aiding state capital projects with reporting and maintenance planning.

Qualifications

• Three years of relevant experience or combination of related education and/or relevant experience totaling three years.
• Experience with purchasing, receiving, inventory, and expense management.
• Strong customer service skills and attention to detail.

Responsibilities

• Process procurement and accounting for Campus Operations/Facilities: evaluate requests, obtain quotes, issue requisitions, and reconcile purchases.
• Operate the Campus Operations/Facilities service center: clarify requests, resolve facility issues, coordinate with subcontractors and campus departments.
• Support state capital and controlled maintenance projects, including communications, requests for proposals, and contract management; develop preventative maintenance schedules.

Skills

Microsoft Excel

Microsoft Word

Purchasing

Inventory management

Budget management

Customer service

Organizational skills

Attention to detail

Tools

Workday

Job description

Pay Range: $24.45 - $34.23

Position Summary: Job Description: Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

DEPARTMENT INFORMATION

Western Colorado University is a residential, public university with an enrollment of 3,000 students who come from across Colorado and all fifty states. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are student-oriented, collegial, energetic, and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison, Colorado, a rural community 200 miles southwest of Denver. At an elevation of 7,700 feet in the southern Rocky Mountains, the Gunnison Valley provides exceptional year-round outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. To learn more about the University, visit www.western.edu. For a glimpse of Western's wonderful location in the Gunnison Valley, visit gunnisoncrestedbutte.com.

EMPLOYEE BENEFITS

• Colorado PERA retirement
• Voluntary participation in 401(k), 457, and 403(b) retirement plans
• Medical, dental, and vision insurance (with generous employer premium contributions)
• Basic life insurance coverage (at no cost)
• Optional life insurance for employees and their families
• Short-term disability coverage (at no cost)
• Optional long-term disability coverage
• Flexible spending plans
• Employer contributions to a qualified Health Savings Account
• 11 paid state holidays per year
• Paid vacation and sick leave
• An annual campus health fair with free biometric/blood screenings, free flu shots, and other free screening services available
• Discounted memberships to the campus fieldhouse and fitness center
• Employee and dependent tuition benefits after one year of employment

DESCRIPTION OF JOB

ABOUT CAMPUS OPERATIONS AND CONSTRUCTION

Campus Operations is responsible for the creation and maintenance of on-campus environments that foster academic and research excellence. Our team provides information and assistance with the key shop, building maintenance work orders, environmental services, groundskeeping, van rentals and driver certification classes.

JOB DUTIES

• Completes purchasing and accounting for the Campus Operations/Facilities department: Analyzes purchase requests to determine the type of acquisition and the accuracy of information provided; Receives quotes and estimates from vendors; Requests estimates and bids for services; Issues requisitions for purchases, or purchases directly with a university procurement card, and reconciles all purchases; Updates budget monthly for facilities operating, capital equipment, travel, safety, and student work-study costs Provides general administrative, office, and clerical support
• Operate the Campus Operations/Facilities service center: Clarifies and interprets work requests to assign tasks appropriately; Resolves facility complaints or problems experienced by other campus departments; Determines whether a work request is routine, priority, or emergency and routes emergencies immediately to appropriate contact; Explains facilities projects, maintenance, outages, or emergency situations to the campus community; Coordinates schedules with sub-contractors and/or campus departments for facility-related projects.
• Provides support with state capital and controlled maintenance projects, including communications, requests for proposals, and contract management; Issues reports to the OSA (Office of the State Architect) as needed Conducts Facilities inventory on a regular basis Reevaluates office and operational procedures to simplify and automate tasks for greater efficiency. Develops preventative maintenance schedules for equipment and buildings utilizing the campus work request system.

MINIMUM QUALIFICATIONS

• Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position.
• -OR- Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. If you wish education to be considered for minimum qualifications, please attach related documentation (such as an unofficial copy of transcripts, certification of program completion, etc.) to your application. This documentation may also be emailed to [e-mail] or faxed to 970-943-2277.

PREFERRED QUALIFICATIONS

• Demonstrated competence with Microsoft Excel, Microsoft Word, and other office productivity software
• Experience with purchasing, receiving, inventory, and expense management
• Experience using centralized IT systems to manage budgets, purchasing, and expenses (e.g., Workday, etc.)
• Experience with accounting, budget, and contract management
• Excellent customer service skills
• Strong organizational skills
• Attention to detail
• Relevant experience must be clearly documented on the application. Part-time work will be prorated.
• When submitting the initial employment application/materials for this position, applicants may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an education institution or program.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

CONDITIONS OF EMPLOYMENT

Must be a Colorado Resident at the time of application. The selected candidate must pass a criminal background check.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([e-mail]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at [phone]; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

SUPPLEMENTAL INFORMATION

RESIDENCY REQUIRMENT Our state constitution requires that applicants for classified positions must be current residents of Colorado AT THE TIME OF APPLICATION. COMPARATIVE ANALYSIS PROCESS Please be aware the application review is based solely upon the information provided in your application. Therefore, it is imperative that you provide extensive detail in these sections of your application. You should specifically address how, and in what capacity, your qualifications satisfy the minimum requirements of this position.

ADAAAA ACCOMMODATIONS

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment, Western will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Office of Human Resources at [e-mail] or [phone]. THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER If you require special accommodations because of a disability, please notify the Office of Human Resources by email at [e-mail] or by phone at 970-943-2003 prior to the closing deadline of the job announcement.

METHODS OF APPOINTMENT

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. Please note the eligible list derived from this announcement may be used to fill more than one vacancy.

Primary Physical Work Address

Western Colorado University, 1 Western Way, Gunnison, CO, 81231

Hiring Pay Rate

$24.70 per hour ($4,281 monthly)

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Sherry Ford, AVP for Campus Operations and Construction: [e-mail] Western Colorado University believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. Western is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (for state classified positions, with preference given to military veterans), or any other protected status in accordance with applicable law. Please see our diversity statement, and our DEII Committee charge. ADAAA ACCOMMODATIONS: Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment, Western will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Office of Human Resources at [e-mail] or [phone]. WESTERN COLORADO UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY/VETERANS At Western Colorado University our faculty members and staff share a strong commitment to an inclusive and personalized education and take pride in following a set of values that form our vision as a university. Our shared values of courage, growth, inclusivity, integrity and stewardship provide the foundation for our culture and our work. Our faculty and staff are student-oriented, collegial, enthusiastic, and engaged in the campus and community. With the Rocky Mountains as our laboratory, Western is a premier public provider of rigorous, immersive education for our undergraduate and graduate students. The curriculum provides professional flexibility where experiential learning and interdisciplinary approaches are valued. Employees have chosen Western because of the quality of life combined with rewarding careers.