Administrative Assistant III – Campus Library Support

Austin Community College District; Kyle (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College is hiring an Assistant III, Administrative for the Hays Campus Library to provide clerical and administrative support to faculty, staff, and students. The role includes handling correspondence, scheduling, data entry, report generation, and coordinating department communications and events.

The position requires a high school diploma and two years of related work experience, with familiarity in serving multicultural populations.

Qualifications

• Two years related work experience.
• High school diploma or educational equivalent.
• Familiarity with serving multicultural populations.

Responsibilities

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Communicates program information and assists students.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
• May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.
• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compiles and produces routine reports or documents.
• May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
• May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
• May oversee the workflow of others, as appropriate.

Skills

Establishing work schedule

Interpersonal skills

Organizational planning

Data entry

Confidentiality

Internal/External relationships

Customer orientation

Office software

Social media / webpages

Education

High school diploma

Job description

Austin Community College is hiring an Assistant III, Administrative for the Hays Campus Library to provide clerical and administrative support to faculty, staff, and students. The role includes handling correspondence, scheduling, data entry, report generation, and coordinating department communications and events.

The position requires a high school diploma and two years of related work experience, with familiarity in serving multicultural populations.