Administrative Assistant III - Amarillo, TX

Xcel Energy Services Inc; United States; Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Life Insurance

401(k) plan

PTO and holidays

Tuition reimbursement

Transit programs

Job summary

Xcel Energy is seeking an experienced administrative professional to support the Environmental Services team. You will compose and edit correspondence, manage timekeeping, greet visitors, and coordinate meetings, travel, and documentation in a hybrid work setting.

Possessing a high school diploma and 5+ years in administrative roles, you will handle confidential files and ensure efficient office procedures while supporting budget prep and vendor coordination.

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Proficient in computer applications including word processing, spreadsheet, presentation, graphic and database applications.
• Preferred experience with compliance (regulatory, environmental, legal, etc.).

Responsibilities

• Composes, edits and prepares correspondence, documents and reports for the department.
• Processes department timekeeping and employee changes.
• Greets and directs visitors and responds to routine inquiries.
• Maintains confidential files and department records.
• Directs important matters to appropriate personnel and coordinates meetings and travel arrangements.
• Maintains and updates corporate documents and departmental files.

Skills

Administrative support

Office coordination

MS Office proficiency

Education

High school diploma

Tools

Word processing software

Spreadsheet software (Excel)

Presentation software (PowerPoint)

Database applications

Job description

Xcel Energy (NASDAQ: XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar - delivering better service and providing more reliable, resilient, and sustainable energy. Xcel Energy is a place where you’ll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you’ll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best. Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

Performs a wide variety of administrative functions and secretarial services for Xcel Energy's Environmental Services team. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Essential Responsibilities

• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
• Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employees changes.
• Greets and directs visitors.
• Responds to telephone callers by answering routine questions.
• Maintain confidential files, personnel files and reports.
• Receives, sorts, redirects and prioritizes incoming mail.
• Directs important matters to appropriate department personnel.
• Order and maintain inventory of office supplies.
• Provides training to others in area of expertise.
• Design and administer office procedures.
• Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets.
• Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department.
• Arrange schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development.
• Research may require collection and analysis of data.
• Checks data input for accuracy and corrects errors.

Minimum Requirements

Requires high school diploma or equivalent and five years experience in administrative support services. Additional secretarial or administrative coursework preferred. Requires a broad knowledge of department operations and policies. Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Experience

Preferred Experience with compliance (regulatory, environmental, legal, etc.). Experience with notifications with state agencies and to the public.

Our Culture

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values

Connected, Committed, Trustworthy, Safe

Our Employee Commitments

Work that makes a difference A team you can count of Opportunities to grow Rewards that help you thrive.

Non-Bargaining

The anticipated starting base pay for this position is: $21.50 to $25.00 per hour.

This position is eligible for the following benefits:

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Deadline to Apply

Deadline to Apply: 11/09/26

EEO & Equal Opportunity

EEO is the Law (PDF) | Equal Opportunity Statement (PDF) | Employee Rights (PDF)

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

Accessibility Statement

Xcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form.

Mission & Vision

You. Us. Together. At Xcel Energy, we’re more than an energy company. We’re reinventing how we power communities. Redefining how we care for customers. Reaffirming our commitment to the planet. We’re leading the way in clean energy. We’re using technology and innovation in every facet of our company. We’re providing safe, stable jobs with robust benefits. We keep our customers at the center of all we do. We’re committed to hiring a workforce that reflects the communities we serve. Together, we can provide carbon‑free electricity by 2050. Together, we can take care of the environment and our communities. Together, we can create a place where everyone belongs. Together we’re building a better tomorrow.