Administrative Assistant III, Adult Education Program

Santa Rosa Junior College; Santa Rosa (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dedicated administrative professional to provide comprehensive support across various departments. This role involves managing complex tasks, analyzing data, and ensuring smooth operations within the college. The ideal candidate will possess strong organizational skills, be proficient in office management, and exhibit a commitment to fostering an inclusive environment. With a focus on collaboration and effective communication, you will play a vital role in enhancing the educational experience for students and staff alike. Join a community that values diversity and strives for excellence in education.

Benefits

Competitive health & benefits package

Sick leave and vacation time

Professional development opportunities

Qualifications

• 3+ years of related experience in administrative support or office management.
• Associate degree required.

Responsibilities

• Provides complex administrative assistance and office management support.
• Prepares reports and maintains budgets for assigned areas.
• Supervises and trains student and non-continuing employees.

Skills

Administrative Support

Office Management

Data Analysis

Budget Management

Customer Relations

Web Design

Proofreading

Conflict Resolution

Education

Associate Degree

Tools

Office Productivity Software

Web Accessibility Tools

Job description

FIRST APPLICATION REVIEW DEADLINE : 4/28/25

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

TENTATIVE TIMELINE
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.

• First Round of Interviews: 5/15/25
• Finalist Interviews: Week of 5/22/25 or 5/29/25
• Desired Start Date: 6/19/25

COMPENSATION AND BENEFITS:

• Salary Range:$6,249.00 -$7,599.00 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $6,891.00 per month(placement within this range is based on assessment of previous experience as documented in application materials).
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
• Leave/Holiday Time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).

SCOPE OF POSITION:

Under general direction, provides complex administrative assistance and office management support for assigned area(s) including fiscal management, customer relations, or other specialized services. Collects, maintains, and analyzes complex and/or confidential data. Prepares comprehensive reports or other documentation and provides resources to support departmental initiatives, processes, and operations, including designing and maintaining web pages. Supervises, trains, and organizes the work of student and short-term, non-continuing employees. May serve as a lead worker to other classified staff in the area.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:30am - 5:00pm. This position is contingent upon funding and Board approval.

This position will be shared by both the English for Multilingual Students department and the Adult Education Program.

KEY DUTIES AND RESPONSIBILITIES:

• Assists students, staff, and the public; researches issues, recommends solutions and resolves conflicts, and refers to the appropriate area(s) as needed; serves as primary point of contact for assigned area(s).
• Coordinates complex administrative tasks within assigned area(s).
• Interprets and implements District policies and procedures for faculty, staff, students, and the public related to the assigned area(s). Initiates and implements changes in work processes and procedures.
• Prepares reports, correspondence, forms, agendas, faculty evaluations, directories, and spreadsheets. Compiles information for and tracks faculty and other evaluations. Proofreads documents for accuracy, completeness, and conformity to established formats. Designs and creates, forms and marketing and informational materials.
• May train faculty in preparation of creating curriculum outlines. May coordinate submission of curriculum documents according to Title V and District guidelines.
• Coordinates activities for programs, meetings, conferences, and District-wide events or projects. May attend meetings, take notes, and prepare minutes.
• Compiles, maintains, and assists in developing budgets; monitors multiple program(s)/activity budgets and reconciles records and budgets. Facilitates purchasing processes, including researching vendors, preparing requisitions, contracts and budget transfers; tracks orders. Provides budget assistance, such as account coding information, to faculty and staff.
• May initiate and track schedule changes, troubleshoot and resolve scheduling issues and assist with schedule development. May monitor enrollment and faculty loads.
• Develops and maintains detailed spreadsheets and databases; maintains statistical records and confidential files for department(s) or area(s).
• Designs, develops and modifies department webpages. Coordinates with appropriate areas/departments to implement changes to online content.
• May supervise and direct the work of student employees.
• May serve as lead worker to other classified staff and short-term, non-continuing (STNC) employees in the area.

KNOWLEDGE OF:

• Current office methods and practices including filing, proofreading, formatting, report writing, advanced bookkeeping, and fiscal management.
• Proper English usage, spelling, vocabulary, and grammar.
• Proper reception and telephone etiquette.
• Basic web accessibility tools and document remediation.
• Relevant local, state, and federal rules and regulations, programs, policies and procedures.
• Applicable technology usage, including standard office productivity software and other appropriate technology.

ABILITY TO:

• Compose, proof, and edit correspondence and reports.
• Perform complex mathematical calculations.
• Maintain detailed records and compile statistical information.
• Apply District policies and procedures.
• Collaborate productively and cooperatively with individuals and groups both internally and/or externally.
• Communicate effectively, both orally and in writing.
• Exercise appropriate judgement in interactions with others and with work processes.
• Interact with the public in a helpful, courteous, and professional manner.
• Demonstrate sensitivity to, and respect for, a diverse population.

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

EDUCATION:

Associate degree required.

EXPERIENCE:

3+ years of related experience in administrative support or office management.

Preferred:

Bilingual (English /Spanish)

SANTA ROSA JUNIOR COLLEGE COMMITMENT:

All classifications require a commitment to the District’s Vision, Mission, Values, Goals and Objectives as articulated in the Strategic Plan.

In order to be considered for this position, applicants must provide the following:

• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
• Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.
• A brief cover letter.
• Current Resume.
• Response to the Diversity supplemental question.
• Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded.If selected for the position, official transcripts must be submitted prior to employment. If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements.
• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the Classified Equivalency Application and supporting documents, including narrative synopsis, to your employment application in order to be considered.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

CANDIDATE ACCOMMODATIONS:

• Candidates must be able to perform the job duties included in this job posting in order to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
• Accommodation requests will be considered on a case-by-case basis.
• If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

• In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
• Must be fingerprinted in California (no exceptions) and have background clearance (at applicant's expense).
• Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer ‘remote only’ assignments).
• Must take a Tuberculosis (TB) test (once hired and every four years thereafter).
• Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor’s degree program, or pursue courses for other professional or personal reasons. SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC’s commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.

Please see the following Online Resources to learn more about SRJC:

• Office of the President
• Student Services
• Accreditation
• SRJC Factbook

VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.

MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.

EQUAL EMPLOYMENT OPPORTUNITY
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.

NON DISCRIMINATION
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment. SRJC Strategic Plan

CAMPUS SECURITY POLICY AND CAMPUS CRIME STATISTICS ACT (JEANNE CLERY DISCLOSURE)
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.Link to read or obtain a full copy of this report. Paper copies of the full report are available upon request by contacting Police Department Records at [phone] or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.