Administrative Assistant III

AltaMed Health Services; Pasadena (CA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental and Vision insurance

403(b) Retirement savings with company

Flexible Spending Accounts

Commuter Flexible Spending

Career Advancement & Development

Paid Time Off & Holidays

Tuition Reimbursement Program

Employee Discounts

Pet Care Insurance

Job summary

AltaMed Health Services Corp. in Pasadena, CA, is seeking an Administrative Assistant III to provide essential support to the assigned unit.

The role includes scheduling appointments, answering callers, dictation, memo drafting, note transcription, and handling multiple projects while preparing invoices and expense reports. The candidate will also research and create presentations, generate reports, represent management at meetings, and assist in compiling the annual budget.

Qualifications

• High School diploma or equivalent; associate degree preferred.
• Minimum four years of progressive administrative experience.
• Prior health care experience preferred.

Responsibilities

• Schedule appointments, answer information requests, and take dictation.
• Compose memos, transcribe notes and manage multiple projects.
• Prepare and monitor invoices and expense reports.
• Research and create presentations; generate reports.
• Represent management at meetings and assist with annual budgeting.

Skills

Administrative experience

Scheduling

Communication

Education

High School diploma

Associate degree preferred

Job description

Position Title: Administrative Assistant III

Location: Pasadena, CA 91103

Description:

If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn’t just welcomed – it’s nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don’t just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it’s a calling that drives us forward every day.

Job Overview

The Administrative Assistant III provides administrative support to the assigned unit. Responsibilities may include scheduling appointments, giving information to callers, dictation, composing memos, transcribing notes, handling multiple projects, and preparing and monitoring invoices and expense reports. May also research and create presentations, generate reports, represent management at meetings, and assist in compiling and developing the annual budget.

Minimum Requirements

• High School diploma or equivalent required. An associate's degree is preferred.

• A minimum of four years of progressive administrative experience in an office environment performing a similar level of work is required.

• Prior health care experience preferred.

Compensation

$26.36 - $32.95 hourly

Compensation Disclaimer

Actual salary offers are considered by various factors, including budget, experience, skills, education, licensure and certifications, and other business considerations. The range is subject to change. AltaMed is committed to ensuring a fair and competitive compensation package that reflects the candidate's value and the role's strategic importance within the organization. This role may also qualify for discretionary bonuses or incentives.

Benefits & Career Development

• Medical, Dental and Vision insurance
• 403(b) Retirement savings plans with employer matching contributions
• Flexible Spending Accounts
• Commuter Flexible Spending
• Career Advancement & Development opportunities
• Paid Time Off & Holidays
• Paid CME Days
• Malpractice insurance and tail coverage
• Tuition Reimbursement Program
• Corporate Employee Discounts
• Employee Referral Bonus Program
• Pet Care Insurance

Job Advertisement & Application Compliance Statement

AltaMed Health Services Corp. will consider qualified applicants with criminal history pursuant to the California Fair Chance Act and City of Los Angeles Fair Chance Ordinance for Employers. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if AltaMed Health Service Corp. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Remote Type: In Person

About US: As the nation’s largest Federally Qualified Health Center (FQHC), AltaMed is at the forefront of providing affordable, high-quality health care to underserved communities in Los Angeles and Orange Counties. At AltaMed, you will have the opportunity to work with a diverse team of dedicated professionals who are passionate about making a difference and supporting our community of over 400,000 patients.

Learn About AltaMed:

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AltaMed Health Services Corporation is committed to providing equal employment opportunities for all qualified individuals. We strictly prohibit discrimination in employment based on race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin, age, medical condition, physical or mental disability, military or protected veteran status, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical conditions, genetic information, or any other characteristic protected by local, state, or federal law, ordinance, or regulation.

We are committed to promoting equality and inclusivity beyond our recruitment and hiring processes. We aim to create a respectful, valued, and inclusive workplace through training, advancement opportunities, and access to resources and support. We focus on fostering a diverse workforce because it enriches our organization and improves our ability to effectively serve our clients and community. We encourage individuals from all backgrounds to apply and join us in our mission to create a positive impact.

Equal employment opportunity, including veterans and individuals with disabilities.