Administrative Assistant III

NBMBAA; Paramus (NJ); Sur place; USD 34 000 - 72 000; Plein temps

Avantages offerts par ce poste

Benefits eligible

Discretionary incentive plan

Résumé du poste

Merrill Wealth Management in Paramus, NJ is seeking an administrative professional to provide confidential support, manage calendars, arrange travel, and prepare documents for senior leaders.

This role emphasizes strong organization, communication skills, and the ability to handle multiple priorities in a fast-paced environment. Onsite with some flexibility, 1st shift, 37.5 hours weekly, paying $25.00–$52.34 per hour, plus benefits and discretionary plan eligibility.

Qualifications

• Minimum 3+ years professional, client-focused experience.
• Strong organizational skills with multi-tasking and detail focus.
• Strong critical thinking and problem solving abilities.
• Ability to learn technology to support digital banking.
• Proficient with Microsoft Office including Excel and PowerPoint.
• Professional verbal and written communication.

Responsabilités

• Communicates with executives and management to gather and convey information.
• Answers manager's phone line, documents messages, and handles calls.
• Manages calendars for multiple executives and resolves conflicts.
• Arranges travel, expense reports, meetings, and appointments.
• Prepares meeting minutes and related documents.
• Prepares correspondence, reports, and forms for leaders.

Connaissances

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Oral Communications

Written Communications

Research

Recording/Organizing Information

Formation

High School Diploma or equivalent

Undergraduate degree or equivalent experience preferred

Outils

Microsoft Office

Description du poste

Job Description:

Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education, legacy, and other life goals through investment advice and guidance.

Merrill’s Financial Advisors and Wealth Management Client Associates help clients pursue the life they envision through a personal relationship with their advisory team committed to their needs. We believe trust comes from transparency. Our trusted advisory teams are equipped with access to the investment insights of Merrill coupled with the banking convenience of Bank of America.

Merrill is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Merrill, we empower you to bring your whole self to work. We value the unique perspectives in our thoughts, business, and within our employees and clients. Our Wealth Management team represents an array of different skills and experiences that individuals bring from all backgrounds and careers; whether gained through military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Required Qualifications:

• Minimum of 3+ years professional, Client focused or relevant internship experience required
• Displays strong organizational skills including the ability to manage multiple responsibilities, prioritize while delivering results and detail oriented
• Applies strong critical thinking and problem-solving skills to meet client needs
• Demonstrates ability to learn and understand technology to assist client with the latest in Digital and Digital Banking
• Proficiency in Microsoft Office applications: Excel, Power Point, Co Pilot, and Power Point
• Enjoys a fast-paced environment with changing and evolving responsibilities
• Professional Verbal and Written Communication

Desired Qualifications:

• Prior knowledge of financial products, policies & procedures is highly preferred.
• Undergraduate degree or equivalent experience preferred

Skills:

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent

Internal employees who are currently working from home are still eligible to apply. However, if selected for the role, you may be required to work onsite in accordance with the workplace excellence policy

Shift: 1st shift (United States of America)

Hours Per Week: 37.5

Pay Transparency details

US - NJ - Paramus - 115 W CENTURY RD - COUNTRY CLUB PLAZA (NJ2652)

Pay range$25.00 - $52.34 hourly pay, offers to be determined based on experience, education and skill set.

Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

BenefitsThis role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.