Administrative Assistant III

University of Wisconsin Colleges; Oshkosh (WI); On-site; USD 40,000 - 44,000; Full time

Job summary

The University of Wisconsin Colleges in Oshkosh is seeking an Administrative Assistant III to provide essential administrative support. This role will coordinate logistics for meetings and events, manage records, and serve as the first point of contact in the Office of the Provost.

The ideal candidate will be adept at communication, have strong customer service skills, and a commitment to diversity. A starting salary of $20.00/hour is offered, reflecting the candidate's experience.

Qualifications

• Ability to maintain confidentiality and work with sensitive information.
• Proven ability to work independently and in a team environment.
• Demonstrated commitment to diversity, equity, and inclusion.

Responsibilities

• Provides general administrative support while exercising discretion.
• Schedules logistics and secures resources for meetings and conferences.
• Serves as first contact for individuals entering the Office of the Provost.

Skills

Excellent written and oral communication skills

Strong customer service skills

Proficiency in MS Word and Excel

Event planning

Education

High school diploma

Associate's or Bachelor's degree

Tools

Outlook

Adobe Acrobat

Job description

## Administrative Assistant IIIApplyremote type: Onsitelocations: Oshkosh, WItime type: Full timeposted on: Posted Todayjob requisition id: JR10012037## ***Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***## **Position Title:**Administrative Assistant III## **Job Category:**University Staff## **Employment Type:**Regular## **Job Profile:**Administrative Assistant III## **Job Duties:**Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. This position supports the Associate Vice Chancellor of Faculty & Academic Affairs and the Associate Vice Chancellor of Curricular Affairs and Student Achievement, as well as general administrative support to the Office of the Provost & Vice Chancellor of Academic Affairs, reporting to AVC Josh Garrison. Examples of responsibilities and expectations within providing administrative support to the Associate Vice Chancellor of Faculty and Academic Staff Affairs and Associate Vice Chancellor of Curricular Affairs and Student Achievement are as follow:1. Provides general Administrative Support to the AVC of Faculty and Academic Affairs as well as the AVC of Curricular Affairs and Student Achievement with responsibilities including but not limited to:* Schedule appointments and meetings, assist with travel arrangements* Create files for letters, memos, and reports as requested using Microsoft Word and Excel* Greet and assist visitors when they arrive in the office2. Schedules logistics and secures resources for meetings, conferences, travel and operations. Coordinate event planning specifically for New Faculty Orientation, Titan Leadership Academy, Academic Open House events, professional development workshops, and other conferences and events.3. Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures, maintaining confidentiality. 4. Keep track of all administrative deadlines to make sure submissions are completed on time and sent to the appropriate offices.5. Prepares and audits complex records, edits documents, and reviews work done by others, both internal and external documents, such as UW System reports6. Assist coordinating Higher Learning Commission (HLC) visit preparations and submission of reports. Completes and tracks payment requisitions. 7. Provide logistical support for events for CETL and attend Advisory Board meetings.8. Supports meeting arrangements and may take minutes.Examples of responsibilities and expectations within providing administrative support for the Office of the Provost and Vice Chancellor are as follow:1. Serves as first point of contact for individuals and groups entering the Office of the Provost & Vice Chancellor, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities2. Coordinates student employment process for academic colleges. Facilitates proposal and approval process and tracks funding3. Schedule logistics and secures resources for meetings, conferences, travel, and work unit operations4. Provide back up for all support staff, ensuring friendly and cohesive team approach5. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums6. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision7. Maintains electronic and physical records following established policies and procedures.8. Maintain confidentiality, act with discretion, and provide outstanding customer service to visitors9. Assist with special projects as requested by UBO and Executive Assistant II10. Distribute mail to staff members within the Office of the Provost and Vice Chancellor11. Assist with Maintenance of the website for the Office of the Provost and Vice Chancellor## **Key Job Responsibilities:*** Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures* Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures* Prepares and audits complex records, edits documents, and reviews work done by others* Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums* Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations**Department:**Office of the Provost & Vice Chancellor of Academic Affairs**Compensation:**Starting at $20.00/hour commensurate with experience## Required Qualifications:* Excellent written and oral communication skills* Strong customer service skills* Proficiency in the use of computers, including, but not limited to the following software applications: Electronic calendar and email systems, such as Outlook, MS Word, MS Excel, Adobe Acrobat* Ability to interpret and apply University and System policies and procedures* Ability to maintain confidentiality and work with sensitive information* Proofreading skills, including recognizing discrepancies, problems, and errors* Proven ability to work independently and in a team environment* Demonstrated commitment to diversity, equity, and inclusion* Experience with event planning## Preferred Qualifications:* Previous work experience in a college or university setting* Experience with University systems, policies, and processes* High level of problem solving and decision making* High level of critical thinking skills* Ability to maintain multiple tasks and effectively organize work to meet many tight deadlines* Ability to learn new or changed processes or applications quickly* Ability to analyze problems objectively, to make effective recommendations and to assist with the implementation of solutions to these problems.## Education:* Required Degree Required: High school diploma* Preferred Degree: Associate's or Bachelor's degree## How to Apply:Applicants must submit the following documents using the online application:* Resume* Cover Letter*\*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.*All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.**To Ensure Consideration: Applications received by the end of the day on 06/28/2026 are ensured full consideration.** Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.## Contact Information:For questions regarding your application and additional options to apply, contact Human Resources at [e-mail] or 920-424-1166**Work Authorization**Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.