Administrative Assistant III

University Corporation for Atmospheric Research; Boulder (CO); Hybrid; USD 73,969,000 - 92,462,000; Part time

Benefits offered by this job

Health insurance

Dental

Retirement plan

Leave plans

Tuition assistance

Employee assistance programs

Parental leave

Job summary

UCAR, the University Corporation for Atmospheric Research, seeks an Administrative Assistant III to support the Friends of the National Center program. You will provide advanced administrative support, maintain donor data, plan and staff events, and collaborate with the UCAR President's Office Administrative team to advance fundraising initiatives.

You will manage budgets, produce reports, and update content using WordPress and Elementor, ensuring accessibility and brand consistency across

Qualifications

• High school diploma or equivalent with 4 years relevant experience or combination of education and experience.
• Discretion in handling confidential information.
• Excellent written and oral communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong project management and event-planning skills.
• Exceptional organization and attention to detail, with the ability to manage shifting priorities and tight deadlines.

Responsibilities

• Plan and support events for fundraising, engagement, and Friends activities.
• Prepare meeting materials and coordinate presentations.
• Manage purchasing in line with organizational policy.
• Track and evaluate budgets and expenses.
• Enter donation data into the CRM.
• Generate reports and build dashboards.
• Maintain donor and prospect data integrity.
• Create and update content using WordPress and Elementor.
• Ensure web accessibility and brand-guideline compliance.
• Attend conferences as a community liaison; 40+ hours during weeks; compensated.

Skills

Discretion in handling confidential

Excellent written and oral

Strong project management

Event planning

Exceptional organization

Ability to work under deadlines

Education

High school diploma or equivalent with 4 years experience

Tools

Microsoft Office

Google Workspace

WordPress

Elementor

Salesforce CRM

Drupal

Job description

Position Details

Position Type: Regular Visa Sponsored Job: No Relocation Assistance Eligible: No Hiring Range: 53,694.00 USD - 67,118.00 USD *Final salary and rates are based on education, experience, and skills relevant to the role. Application Closes at 12:00am MST on: 2026-09-11 This position is part-time (24 hours/week), with an hourly rate range of $25.81 - $32.27/hr.

About the Role

UCAR is excited to announce the role of Administrative Assistant III, which will support the Friends of the National Center. This position will provide advanced administrative support for the Friends of the National Center program office, a UCAR-established alumni and community engagement program supporting the U.S. National Science Foundation National Center for Atmospheric Research (NCAR). Friends builds relationships across a network of current and former UCAR/NCAR staff and the broader community to raise philanthropic revenue for the Earth system sciences, STEM education, early-career initiatives, and scientific collaboration. Working closely with the Executive Director, this role helps build donor and stakeholder relationships, sustains engagement programs tied to revenue campaigns, and manages assignments that call for sound judgment, analysis, and initiative. Day-to-day, that means implementing policies and best practices, tracking incoming funds, corresponding with donors and alumni, maintaining membership data, and planning and staffing events. The role also sits on the UCAR President's Office Administrative team and provides regular updates on Friends' activities.

Job Description

Here is a summary of what one would expect to be generally responsible for in this role.

• General Administrative Support Plan and support events for fundraising, engagement, and other Friends' activities.
• Prepare meeting materials and coordinate meeting presentations.
• Manage purchasing in line with organizational policy.
• Track and evaluate budgets and expenses.
• Enter donation data into the CRM.
• Generate reports and build dashboards.
• Maintain data integrity of donor and prospect records.
• Create, develop, and update content using WordPress and Elementor.
• Ensure web accessibility and brand-guideline compliance.
• Travel Attend the AMS Annual Meeting (January) and AGU Annual Meeting (December) as a community liaison, staffing the UCAR/NCAR booth and supporting related events.
• Conference weeks may require 40+ hours; time is compensated.

Required Qualifications

• Education & Experience High school diploma or equivalent; 4 years relevant experience; Or a combination of education and experience.
• Knowledge, Skills, and Abilities
  • Discretion in handling confidential information.
  • Excellent written and oral communication skills.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
  • Strong project management and event-planning skills.
  • Exceptional organization and attention to detail, with the flexibility to manage shifting priorities and tight deadlines.
  • Strong interpersonal skills and the ability to work effectively with diverse groups.
  • Ability to work efficiently under tight deadlines.

Preferred Qualifications

• Preferred Education & Experience: Experience in fundraising, non-profit administration, or event planning.
• Experience with WordPress, Drupal, or similar website-editing platforms.
• Experience using Salesforce CRM.
• Familiarity with UCAR, NCAR, UCP, or Friends of the National Center.

Work Location Expectations

This position is a hybrid role located in Boulder, CO, requiring 2 days in person and 1 day remote. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Additional Position Details

Because this position is part of the community-facing team for the UCAR President's Office and the Friends of the National Center, attendance at 2 conferences/year to serve as a booth staff member and engage with the public to represent the organization will be required. Conference weeks will require at least 40 hours of work and will be compensated accordingly.

Application Requirements

Questionnaire, Resume/CV For full consideration, all application materials must be submitted by 12am (MST) at the start of the application deadline. These should highlight how your skills and experiences align with the responsibilities of this position. We recognize that no candidate will meet 100% of the listed qualifications. Supplemental questionnaires are often requested in lieu of a cover letter, where you address critical skills needed for the position. Your answers will be read and weighed equally to your resume and should provide specific, detailed, and informative responses based on your direct and previous work experiences. Background checks and/or federal screenings are conducted for candidates selected for hire.

Benefits Overview

UCAR offers a comprehensive benefits package: health insurance, dental, retirement plan, leave plans, tuition assistance, and employee assistance programs: Medical, Dental, Vision, and Short & Long Term Disability Insurance. Generous retirement plan - UCAR contributes of 10% of base salary. Time Off Plans Minimum 20 days of annual PTO 10 paid holidays 12 weeks of paid parental leave FAMLI Leave Tuition Assistance Program Public Service Loan Forgiveness (PSLF) eligible employer.

Equity and Inclusion

UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.

Visa Sponsorship

For sponsored positions: UCAR can sponsor individuals for H-1B status only if they are already in the U.S. in H-1B status or another visa status that allows them to change to H-1B status within the U.S. UCAR is unable to sponsor new H-1B visas for individuals who are outside the U.S. and need to obtain H-1B status through Consular Processing.

Additional Policy

While UCAR does not prohibit the use of AI tools in job applications, we strongly recommend that applicants submit primarily original work. All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on-site approximately 3 days per week.

About UCAR

At NCAR - the National Center for Atmospheric Research - we study weather, water, climate, air quality, and space weather to help protect lives and livelihoods, grow the economy, and enhance our nation’s security and well-being. We collaborate with research partners to advance the science that makes predictions better and with end users to develop applications for forecasters, farmers, resource managers, retailers, the military, and many other stakeholders. UCAR - the University Corporation for Atmospheric Research - manages NCAR on behalf of the National Science Foundation. We are a nonprofit consortium of more than 115 colleges and universities with research and training programs in Earth system science. We bring together the academic community and provide the operational management that are both essential to NCAR’s success. UCAR’s community programs, from educational resources to data delivery and other services, extend the reach and impact of NCAR’s world‑class research to the community and society. We seek talented people with diverse backgrounds, training, and skills to join us in our mission of science in service to society.