Administrative Assistant II- Success Center/Academic Support

Lhsoc; California (MO); On-site; USD 35,000 - 55,000; Full time

Job summary

An established educational institution is seeking a dedicated administrative support professional to enhance the operations of its Success Center. This role is pivotal in ensuring effective communication with students, parents, and staff while maintaining essential records. The ideal candidate will demonstrate exceptional organizational skills and a commitment to customer service, contributing to a positive educational environment. Join a team that values integrity and fosters a supportive atmosphere where you can make a meaningful impact on students' academic journeys. If you are passionate about education and possess the skills to thrive in a dynamic setting, we encourage you to apply!

Qualifications

• Must have effective communication and organizational skills.
• Experience in administrative support and customer service is essential.
• Knowledge of student information systems is preferred.

Responsibilities

• Provide clerical and administrative support to the Success Center.
• Coordinate student attendance and discipline records.
• Assist with scheduling and logistics for the Dean of Students.

Skills

Administrative Support

Customer Service

Data Management

Communication Skills

Attention to Detail

Education

Associate’s Degree

Bachelor’s Degree

Tools

Google Docs

Microsoft Suite

Database Management Software

Job description

Job Details

Level: Entry

Job Location: High School - Orange, CA

Position Type: Full-time/ 12 months

Education Level: 4 Year Degree

Salary Range: Undisclosed

Travel Percentage: Negligible

Job Shift: Day

Job Category: Education

Description

POSITION SUMMARY

This position provides administrative support to the Dean of Students and the Deans of Academics, ensuring the effective operation of the Success Center and academic programs. This involves coordinating student attendance and discipline records, including communication with students, parents, teachers, and school administrators. The position also supports the assignment of substitute teachers and all related protocols. This individual must demonstrate a servant-hearted approach and a commitment to delivering an excellent customer service experience.

Reports to: Dean of Students;during summer months, reports to the Assistant Principal of Student Services

Supervises: None

ESSENTIAL DUTIES

Success Center

• Communicate professionally, clearly, and concisely with parents, students, and staff for the purpose of providing information on students.
• Monitor and maintain data in various school information systems relating to student attendance, discipline, and other pertinent information.
• Provide clerical and administrative support to the Success Center in multiple areas including but not limited to:
  • Creation and coordination of a variety of reports, written correspondence, and other documents and communication
  • Creates and maintains a comprehensive hard copy and electronic filing system related to school attendance and school discipline
  • Assist with calendar oversight and scheduling for the Dean of Students and the Assistant Dean of Students.
  • Assist with calendaring, logistics, and support for Success Center processes, events, and programming
  • Deliver call slips for students needing to meet with the Dean or Assistant Dean
  • Assist with student accountability related to dress standards and enforcement
  • Organize detention scheduling, supervision, records, and billing
• Collaborate with other departments and offices to ensure inquiries and requests have been addressed; occasional support of administrative tasks in other departments, as needed
• Coordinate with counselors, teachers, students, and parents on extended student absences
• Monitor students who are in the Success Center throughout the day
• Coordinate with Campus Safety and the Welcome Center on applicable student discipline matters
• Coordinate early dismissals with athletics and communicate with teachers
• Coordinate with an outside agency, Dean of Students, and Assistant Dean of Students to schedule drug testing and provide supervision for students waiting to be tested
• Follow established guidelines in maintaining and distributing student medication

Academic Support

• Substitute teacher protocols
  • Upon a Dean's approval of a faculty time off request, contact and assign substituteteachers, ensuring all teacher absences are covered in a timely manner
  • Arrange substitutes for all unplanned and prearranged teacher absences.
  • Maintain and update the Sub Scheduler, documenting all substitute assignments,including teacher absences, periods, substitute names, and timeframes.
  • Create a daily substitute teacher packet for each substitute teacher
  • Update and maintain a list of approved substitute teachers, and regularly assess theirperformance, providing feedback to Academic Deans as needed.
  • Review substitute teacher timesheets in Paycom for accuracy at the end of each payperiod
• Administrative support for academics
  • Provide administrative support to the Academic Deans
  • Coordinate with Academic Deans to schedule makeup semester final exams
• Student cumulative files and immunization records
  • Support the Admissions and Registrar’s offices in collecting, reviewing, and approvingcumulative records for new students (incoming 9th and transfer students)
  • Coordinate with the Admissions and Registrar’s offices to ensure that all students areup to date with immunizations and that information is housed appropriately in internalschool systems

ADDITIONAL DUTIES

• All other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Education

Associate’s Degree or Certificate required; BA or BS Degree preferred

Experience

• Equivalent administrative support experience in a variety of fields preferred. Christian School experience preferred.
• Experience working with Database / Management Software, Management Software, Google Docs, Microsoft Suite
• Demonstrated customer service experience

LICENSES, CERTIFICATES, AND CLEARANCES

• Cleared Background/Fingerprint check
• Valid CPR certifications
• Cleared TB assessment
• Completion of Ministry Safe Training

KEY COMPETENCIES

Knowledge

• Knowledge of the operation of Orange Lutheran high school, culture, improvement, and performance standards
• Knowledge of modern office practices and procedures, standard equipment operation
• Working knowledge of computer operation, data management, email, word processing, spreadsheet, and job-specific software applications

Skills and Abilities

• Effective presentation skills
• Proven verbal and written communication skills
• Proven listening and interpersonal skills
• Strong attention to detail
• Ability to represent the mission, vision, and core values to all stakeholders and prospective families
• Planning and organization; prioritizes and plans work activities; uses time efficiently; organizes other people and their tasks
• Professionalism, reliability,
• Uses discernment in analyzing situations and adopts an effective course of action; adaptability
• Exhibit a student's first focus in all aspects of the job
• Exhibit professionalism approaches others tactfully; reacts well under pressure; Treats others with respect and consideration, works with integrity

PERSONAL CHARACTERISTICS

• Exhibits the highest level of Christian integrity - his/her life reflects Christ-like morals, behavior, attitude, and leadership
• Ability to articulate their Christian faith
• Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
• An active member of a Christian church; Missouri Synod preferred
• Supports the Mission and Statement of Faith of Orange Lutheran High School

PHYSICAL REQUIREMENTS

The employee must have the physical abilities to perform the essential functions of the job as outlined above

• Frequently move about, sit for extended periods, talk and hear, use hands to handle, feel, or grasp objects
• Occasionally stand, walk, push, pull, or lift, up to 10 pounds, reach with hands or arms, climb, balance, stoop, kneel, crawl, taste, or smell

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• The majority of work is performed in a climate-controlled setting, with occasional outside exposure to varying weather conditions.
• The noise level is that of a typical quiet office setting with occasional exposure to moderate to loud noise

This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments to address the needs of the school and changing business practices. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade.

Qualifications