ADMINISTRATIVE ASSISTANT II - STRUCTURAL HEART

JFK Johnson Rehabilitation Institute; Hackensack (NJ); On-site; Full time

Job summary

A leading healthcare institution is seeking an Administrative Assistant II for their Structural Heart department. This role involves handling scheduling, prioritizing communication, and managing departmental operations. Candidates should possess strong administrative skills, proficiency in MS Office, and a minimum of two years' relevant experience. Competitive salary and comprehensive benefits offered.

Benefits

Comprehensive benefits package

Paid leave

Tuition reimbursement

Retirement benefits

Qualifications

• Minimum 2 years of experience in the field or related area.
• Experience in health care or corporate sectors.

Responsibilities

• Schedules appointments, meetings, or conferences for departmental personnel.
• Coordinates special projects, composes memos, and transcribes notes.
• Generates reports and handles multiple projects.
• Maintains up-to-date departmental manuals and files.

Skills

Proficient in MS Office Applications

Education

High School diploma or GED

Associate degree or higher

Job description

ADMINISTRATIVE ASSISTANT II - STRUCTURAL HEART

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Administrative Assistant II - Structural Heart

HMH PHYSICIAN SERVICES, INC. Hackensack, New Jersey

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• Requisition # 2025-166783
• ShiftDay
• StatusFull Time with Benefits
  
  

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

The Administrative Assistant II performs a variety of administrative functions. This position reports to a director and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of a Administrative Assistant II at Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Meets both department and individual goals.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.
  
  

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• A minimum of 2 years of experience in the field or in a related area.
• Experience in health care or corporate sectors.
• Proficient in MS Office Applications.
  
  

Education, Knowledge, Skills And Abilities Preferred

• Associate degree or higher.
  
  

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Compensation

Starting at $26.71 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Job Duties

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.
  
  

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.

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Awards We’ve Received

2023

US News & World Report 2023

• HUMC - #1 Hospital in NJ & #5 in NY Metro Area
  
  

2023

US News & World Report 2023

• Joseph M. Sanzari Children’s Hospital - #1 Children’s Hospital in NJ
  
  

2023

US News & World Report 2023

• JSUMC - #6 Hospital in NJ
  
  

2022

2023

2023 & 2022 Magnet Designations

for 9 HMH Institutions

2022

Newsweek 2022 Best Hospitals USA

• HUMC - #57
  
  

2022

Newsweek 2022 America’s Best Addiction Treatment Centers

Blake Recovery Center at Carrier Clinic - #2

2023

Diversity Inc. 2023

Top Hospital and Health Systems

2022

Becker’s Hospital Review 2022

• Top Places to Work in Healthcare
  
  

JOBS FOR YOU

• Medical Assistant - Pediatric Specialty Program - P/T with Benefits Day JFK University Medical Center Edison, New Jersey
• House Supervisor -Nursing Administration - Per Diem Days JFK University Medical Center Edison, New Jersey
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• House Supervisor - Nursing Administration - F/T Nights JFK University Medical Center Edison, New Jersey
• Transportation Aide - Full Time - Evening HACKENSACK UNIVERSITY MED CNTR Hackensack, New Jersey
• IT Application Analyst V - Digital Technology Services HMH HOSPITALS CORPORATION Edison, New Jersey
• IT Application Analyst III - Digital Technology Services HMH HOSPITALS CORPORATION Edison, New Jersey
• IT Application Analyst I - Digital Technology Services HMH HOSPITALS CORPORATION Edison, New Jersey
• Medical Assistant - Primary Care - Physician Practice HMH PHYSICIAN SERVICES, INC. Avenel, New Jersey
• Medical Assistant - Oncology - Physician Practice HMH PHYSICIAN SERVICES, INC. Avenel, New Jersey
• Medical Assistant - Gastroenterology - Physician Practice HMH PHYSICIAN SERVICES, INC. Avenel, New Jersey
• Registered Nurse - Psychiatry Units- On Call - Per Diem - Days HMH CARRIER CLINIC INC Belle Mead, New Jersey
  
  

WE KEEP GETTING BETTER

At Hackensack Meridian Health, we help our patients live better, healthier lives – and we help one another succeed. Here, competitive benefits are just the beginning. It’s also about how our team members support one another and how we show up for our community. Together, we’re ready to transform health care and advance our mission to serve as a leader of positive change.

Join us and let’s keep getting better together.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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