Administrative Assistant II- Service Division

Edward Jones; St. Louis (MO); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical and prescription drug coverage

Dental coverage

Vision coverage

Health savings account (HSA)

Flexible spending account (FSA)

401(k) retirement plan

Paid holidays

Vacation days

Volunteer day

Bonuses and profit sharing

Employee Assistance Program (EAP)

Job summary

Edward Jones is seeking an Administrative Assistant to support the General Partner of Service, handling complex calendars, travel arrangements, and high-quality scheduling. You will serve as a trusted partner, maintaining discretion and professionalism across all interactions in a fast-paced corporate environment.

This highly visible role requires strong organizational skills, exceptional communication, and the ability to manage multiple priorities.

Qualifications

• 5-8 years related experience in administrative support
• Strong organizational skills and ability to multi-task
• Excellent verbal and written communication
• Ability to handle confidential information with discretion
• Self-motivated and able to work independently
• Proficiency with MS Office and collaboration tools

Responsibilities

• Provide administrative support to the General Partner of Service and Managing Directors.
• Manage complex calendars and coordinate meetings, resolving scheduling conflicts.
• Arrange domestic and international travel with itineraries, accommodations, and transport.
• Prepare meeting materials, agendas, and presentations for leadership meetings and reviews.
• Submit, reconcile, and track expense reports in compliance with policies.
• Assist with budget tracking and other administrative financial activities as needed.
• Support development and distribution of divisional communications and leadership updates.
• Coordinate communications and processes to promote alignment across the Service organization.

Skills

Organizational skills

Verbal and written communication

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

OneNote

Excel

PowerPoint

SharePoint

Adobe Professional

Job description

This job posting is anticipated to remain open for 30 days, from 16-Oct-2026. The posting may close early due to the volume of applicants.

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we’re proud to be privately-owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.

At Edward Jones, service excellence is a cornerstone of our culture. As the Administrative Assistant supporting the General Partner of Service, you will play a critical role in ensuring seamless operations for a senior leader who sets the standard for service across the firm.

This highly visible role requires an exceptional service mindset, sound judgment, and a commitment to excellence in every interaction. You'll serve as a trusted partner, managing complex schedules, coordinating meetings and events, and supporting key priorities with professionalism, discretion, and attention to detail.

If you're known for anticipating needs, creating outstanding experiences, and delivering white-glove service in a fast-paced environment, this is an opportunity to make a meaningful impact at one of the highest levels of the organization.

Key Responsibilities

• Provide administrative support to the General Partner of Service and Managing Directors, supporting day-to-day leadership priorities and business operations.
• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts to optimize leader effectiveness.
• Coordinate end-to-end domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel-related changes.
• Prepare meeting materials, agendas, presentations, and supporting documentation for leadership meetings and business reviews.
• Submit, reconcile, and track expense reports while ensuring compliance with company policies and maintaining appropriate documentation.
• Assist with budget tracking, reporting, and other administrative financial activities as needed.
• Support the development and distribution of divisional communications, leadership updates, announcements, and presentations.
• Coordinate communication activities and administrative processes that promote alignment and engagement across the Service organization.

Job Requirements

• High School Diploma or equivalent
• 5-8 years related experience
• Strong organizational skills with ability to set priorities and handle multiple tasks
• Self-motivated and ability to work independently
• Must have good verbal and written communication skills
• High Degree of Customer Service Experience
• Advanced proficiency in Microsoft Outlook, Word, OneNote, Excel, PowerPoint, SharePoint and Adobe Professional
• Completes work with a limited degree of supervision
• Proven ability to handle confidential information with discretion

Candidates that live within a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office four days per week.

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.

Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones

Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

• Medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
• Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates.
• 401k retirement plan.
• Health savings account.
• Flexible spending account.
• Ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism.
• Bonuses and profit sharing.
• Employee Assistance Program.
• All associates are eligible for the firm's Employee Assistance Program.