Administrative Assistant II - (Part-time)

The University of North Georgia; Dahlonega (GA); On-site; USD 24,000 - 26,000; Part time

Job summary

The University of North Georgia is seeking a part-time Administrative Assistant II to support the Cumming BSN program. The role provides administrative assistance, manages databases and documents, and coordinates credentialing and clinical rotations for nursing students.

Ideal candidates will have five years of admin experience, strong communication skills, and proficiency with Office software. This position is on-site at the Cumming campus with responsibilities across multiple faculty and

Qualifications

• High school diploma.
• Five years of administrative experience or equivalent combination of education and experience.
• Ability to work independently with minimal supervision.
• Strong organizational skills and attention to detail.
• Healthcare experience or familiarity with academic environments preferred.

Responsibilities

• Provide administrative support to the Cumming BSN faculty.
• Prepare agendas and documents for assigned committees; record minutes.
• Manage databases and data requests using Banner, Excel, and Access.
• Coordinate credentialing processes and clinical rotations for students.
• Support Admissions and track course and survey data annually.

Skills

Database management

Excellent communication

Office software

Independent work

Data reporting

Education

High school diploma

Tools

MS Excel

MS Access

Banner

Maxient

Job description

Job Title: Administrative Assistant II - (Part-time)

Location: UNG - Cumming/Forsyth

Regular/Temporary: Regular

Full/Part Time: Part-Time

Job ID: 304466

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Location

Cumming

Job Summary

The University of North Georgia is currently accepting applications for a part-time Administrative Assistant II for the Cumming campus. The Department of Nursing Administrative Assistant - Cumming campus position is a multifaceted position that provides administrative support to the Cumming campus in the BSN program.

Responsibilities

• Provide assistance for all Cumming BSN faculty. Screens and directs all callers and visitors. Monitors and responds to emails. Collaborates with BSN Admission Specialist on all incoming and prospective student needs.
• Prepare agendas and documents for assigned committees. Records and distributes minutes of meetings. Performs professional and administrative duties for the BSN program provides event support; manages Banner entries for the DON; creates Maxient cases; composes, formats, and/or edits a variety of documents and reports using word processing, Adobe Acrobat DC, photo editing software, GIS mapping software, and MS Access and MS Excel; other duties as assigned. Submits budgetary needs or data to Department Head as requested.
• Provides database management and support for current & historical data activates users; builds databases using MS Excel, MS Access, SPSS, Maxient, Banner, Teams, or other platforms; defines data; provides training and support to users; improve accessibility; implements security checks; performs regular audits to ensure data integrity and quality; monitors and solves performance issues; and supports students and faculty with data report requests.
• Supports the Admissions Committee and communicates with incoming students. Updates course and departmental surveys annually as assigned.
• Leads, coordinates, and monitors all aspects of the credentialing processes for the Cumming faculty and students, primarily using the online tracking database ACEMAPP and Microsoft Excel. Resolves problems that impact credentialing compliance. Supports BSN Clinical Coordinator and interacts with clinical agencies to schedule student clinical groups or individual senior clinical practicum preceptor rotations.
• Performs clinical data analyst duties--collects, interprets, monitors, and analyzes data and compiles reports for the Department leaders and faculty on clinical site utilization and placement trends, clinical evaluation, departmental statistics, and other topics as requested to help guide decision making.
• Performs other job-related duties as assigned.

Knowledge, Skills, and Abilities

• Database management and analysis skills including database creation, querying, analyzing, and reporting.
• Excellent verbal and written communication skills.
• Proficient use of office software applications (Word, Excel, Access, Adobe, photo editing software) and internet resources.
• Ability to works independently with minimal supervision.
• Ability to use independent judgment to manage and impart confidential information.
• Ability to make administrative/procedural decisions and judgments.
• Ability to establish and maintain effective working relationships with faculty, students, staff, and contacts outside the organization.

Required Qualifications

• High school diploma.
• Five years of administrative experience, or equivalent combination of education and experience.

Preferred Qualifications

• Healthcare experience preferred.

Proposed Salary

$17.06 - $18.77

Required Documents to Attach

• Transcripts

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affiliated Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.

Background Check

• Position of Trust

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.