Administrative Assistant II, Nursing Program

San Juan College; Farmington, Northern (NM, KY); Hybrid; USD 23,000 - 28,000; Full time

Job summary

San Juan College is seeking an Administrative Assistant II for the Nursing Program on the main campus in Farmington, NM. This full-time role provides critical support to the department, handling travel arrangements, purchasing, event coordination, and front-desk duties.

The ideal candidate will have a high school diploma and 1–2 years of related experience, with strong office software skills and excellent communication.

Qualifications

• Completion of specialized training plus high school diploma.
• 1–2 years of related experience or equivalent apprenticeship.
• Ability to manage travel, records, and meeting logistics.

Responsibilities

• Coordinate departmental travel and travel reimbursements.
• Answer phones, greet visitors, and route inquiries.
• Maintain department files and schedule labs and rooms.
• Prepare minutes, catering, and event logistics.

Skills

Office management

Prioritization

Communication

Computers

Education

High school diploma

Tools

MS Office

Job description

## Administrative Assistant II, Nursing ProgramApply: SJC Main Campus - Farmington: Full time: Posted Yesterday: End Date: October 5, 2026 (16 days left to apply): JR112040**Compensation:**$17.83 per hour**Compensation Type:**Non-Exempt**Employment Type:**Regular**Grade:**NE06**Position Summary**This position is responsible for providing administrative support for the Nursing Department.MAJOR DUTIES* Coordinates departmental travel; schedules airline flights, hotel reservations, car rentals, and motor pool vehicles; submits conference registration; processes requisitions and purchases orders; submits travel reimbursement requests.* Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.* Maintains department files and records.* Coordinates and schedules computer labs, laptop carts, classroom and conference rooms.* Reconciles travel and purchase card statements.* Processes textbook orders.* Makes preparations for Advisory Council and departmental meetings; attends meetings and records minutes.* Coordinates catering for events.* Arranges computer accounts, keys, business cards, name tags and door plates for new faculty.* Performs related duties. KNOWLEDGE REQUIRED BY THE POSITION* Knowledge of modern office practices and procedures.* Knowledge of college and program policies and procedures.* Knowledge of computers and job-related software programs.* Skill in prioritizing and organizing work.* Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.* Skill in oral and written communication.SUPERVISORY CONTROLSThe Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.GUIDELINESGuidelines include college and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.COMPLEXITY/SCOPE OF WORK* The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.* The purpose of this position is to provide administrative support for the operations of the Nursing Department. Successful performance contributes to the efficiency and effectiveness of those operations.CONTACTS * Contacts are typically with co-workers, other college employees, students, vendors, and the general public.* Contacts are typically to give or exchange information, resolve problems, and provide services.PHYSICAL DEMANDS/ WORK ENVIRONMENT* The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.* The work is typically performed in an office.SUPERVISORY AND MANAGEMENT RESPONSIBILITYNone.MINIMUM QUALIFICATIONS* Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.* Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.**The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for \"Additional Documents Required\".*** **Cover Letter (Required)*** **Curriculum Vitae (CV) or Resume (Required)*** **List of 3 Supervisor References. (Required)*** **Letters of Recommendation (Optional)**