Administrative Assistant II - La Verne

RA Management Services; La Verne (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A management services company in La Verne is seeking an experienced Administrative Assistant II. This temporary position involves data analysis, preparing correspondence, and assisting with budget documents. Ideal candidates have extensive office experience and strong communication skills, alongside a valid California driver's license.

Qualifications

• 5 years of relevant experience or 3 years with an Associate's Degree.
• 1 year of experience with a Bachelor's Degree.
• Detail-oriented and organized.

Responsibilities

• Researches, gathers, and analyzes data; prepares summaries.
• Prepares office correspondence; develops and revises forms.
• Tracks travel authorizations and prepares expense reports.
• Coordinates annual budget documents.

Skills

MS Office

Adobe

DocuSign

Customer service experience

Strong written communication skills

Strong verbal communication skills

Education

High school diploma or GED

Associate's Degree

Bachelor's Degree

Job description

Overview

Administrative Assistant II - La Verne role at RA Management Services. Location: F.E. Weymouth Water Treatment Plant, 3201 Wheeler Avenue, La Verne, CA, 91750.

Responsibilities

• Researches, gathers, reviews, and analyzes data; prepares data summaries; and assists in the preparation of surveys, studies, and reports.
• Prepares a variety of office correspondence; develops and revises forms for internal use; and develops charts and graphs.
• Reviews, processes, and tracks travel authorization requests and expense reimbursements; makes travel arrangements and prepares expense reports.
• Assists with the preparation and coordination of annual budget documents.
• May act as a purchasing coordinator reviewing requisitions and scopes of work, identifying new sources of supply, comparing quotes, negotiating terms and conditions, and awarding non-bid contracts for procurement of goods and services.
• Assists with preparing the scope of work and specifications, conducting job walks, reviewing informal bid responses, and monitoring contract compliance.
• May act as training coordinator.

Requirements

• A high school diploma or general education test (GED) and 5 years of relevant experience; or an Associate’s Degree from an accredited college or university in a related field and 3 years of relevant experience; or a Bachelor's Degree from an accredited college or university in a related field and 1 year of relevant experience.
• Intermediate knowledge: MS Office, Adobe, and DocuSign.
• Knowledge in processing: Administrative daily office duties, schedule meetings, answering phones, and customer service experience.
• Personable, team player, flexible, multitask, and handles pressure well.
• Detail oriented, organized, strong written and verbal communication skills.
• Valid CA driver's license.
• Local candidates (So Cal).
• No CalPERS membership.

Details

• This position is a temporary assignment for up to 6 months.
• A valid Driver’s License is required.