Administrative Assistant II, Float - OBGYN (Westwood)

Davita Inc.; Los Angeles (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading healthcare organization is seeking an Administrative Assistant II floater for the OBGYN Department. This position involves managing patient communication, scheduling, and preparing documentation. Candidates should have strong computer skills, knowledge of medical terminology, and excellent communication abilities. Flexibility in hours and travel to various clinics is required.

Qualifications

• Demonstrated knowledge of physician office procedures.
• Superior typing skills with speed and accuracy.
• Ability to communicate effectively with medical personnel.

Responsibilities

• Answer and screen patient calls while scheduling clinic appointments.
• Prepare charts and documents for visits and assist with insurance pre-certifications.
• Travel and work at other clinics as assigned for coverage.

Skills

Communication

Typing

Organizational Skills

Basic Medical Terminology

Computer Skills

Job description

Description

As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty.

Salary Range: $25.60 - $36.33 Hourly

Qualifications

• 
  

  Required:

  
  

  *Demonstrated basic knowledge of physician office policies and procedures

  
  

  *Demonstrated computer skills including word-processing, use of spreadsheets and data entry

  
  

  *Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors.

  
  

  *Skill and experience in operating office machines including hospital based computer systems

  
  

  *Skill and experience in composing clear and understandable written memos and reports using correct grammar

  
  

  *Skill in prioritizing assignments to complete work in a timely and accurate manner

  
  

  *Skill in communicating with patients, families and referring physicians with diplomacy

  
  

  *Knowledge of basic medical terminology.

  
  

  *Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy

  
  

  *Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload.

  
  

  *Ability to work flexible hours and travel to department clinics, as assigned.

  
  

  Preferred:

  
  

  *Familiarity with physician office billing procedures

  
  

  *Knowledge of University's Electronic Health Record System

  
  

  *Knowledge of UCLA School of Medicine and hospital nursing processes

  
  

  *Fluent in Spanish