Administrative Assistant II: Closing Date 11/04/2026

Confederated Tribes of Siletz Indians; Siletz (OR); On-site; USD 33,000 - 47,000; Full time

Job summary

The Confederated Tribes of Siletz Indians' Siletz Community Health Clinic in Lincoln City, Oregon, seeks an Administrative Assistant II to provide essential support to administrative functions and front desk operations.

This non-exempt, full-time role handles word processing, filing, invoicing, scheduling, minute-taking, and coordination of meetings, with emphasis on accurate records, inventory control, and superior communication with patients and staff.

Qualifications

• High school diploma or GED with 3 years of office experience.
• Experience in a medical or business office preferred.
• Knowledge of punctuation, spelling, grammar, and filing.
• Experience with inventory and supplies management.
• Strong organizational and communication abilities.

Responsibilities

• Provide administrative support to clinic staff including word processing, filing, and telephones.
• Process invoices, track purchase orders, and maintain vendor files.
• Manage mail distribution and schedule appointments and meetings.
• Prepare agendas and minutes for department and clinic meetings.
• Direct patients and visitors and assist with travel arrangements and reimbursements.
• Cross-train staff in health areas as needed.
• Support clinic operations and event planning.

Skills

Communication skills

Organization

Self-starter

People skills

Education

High School diploma or GED

Tools

Office equipment (fax/copier)

Job description

Description

Opening Date: 10/19/2026

Closing Date: 11/02/2026

Job Title: Administrative Assistant II

Salary/Wage: $28.73/per hr. $59,758/per yr.

Tribal Level: TL: 117.2

Location: Lincoln City, OR.

Classification: Full-Time, Non-Exempt

Job Posting Number:

INTRODUCTION:

The position provides support services to the various administrative functions of the Siletz Community Health Clinic.

DUTIES:

• Provides assistance to Health Department personnel, including word processing, filing, copying, purchasing, and answering telephones.
• Responsible to see that all invoices are paid timely, keeps track of unpaid purchase orders and maintains vendor files.
• Receives, routes, sorts, and distributes mail and correspondence, reports, and general administrative assignments.
• Maintains supply inventory and monitors purchases.
• Assists staff with managing and scheduling of appointments, meetings, assignments, travel arrangements, hotel reservations, and travel advance and reimbursement reports.
• Prepares and distributes agenda and takes and writes up minutes for a variety of department and clinic meetings.
• Cross-train and backup clinic staff where needed, specifically Medical Support, Patient Accounts, Community Health, Quality Improvement, and Optometry.
• Directs patients, clients and visitors to appropriate program or personnel, handling routine requests within capabilities.
• Serves as the official greeter, information guide for the Clinic, and plans, and implements official gatherings held in the Clinic.
• Monitor cleanliness and orderliness of kitchenette which is free of clutter, used dishes and utensils.
• Conducts new employee Clinic orientations.
• Operates Medicare reimbursement program.
• Other duties as may be assigned by supervisor.

Requirements

REQUIREMENTS:

High School diploma or GED and 3 years’ experience in an office setting, preferably in a medical or business office - OR – combination of education and/or experience.

Knowledge of:

• Correct punctuation, capitalization, spelling, grammar, filing and writing format.
• Correct use of office equipment including: copier, FAX, calculator, multi-user telephone system, and word processor and audio/visual equipment, preferred.

Experience in:

• Experience with inventory and supplies management.

Ability to:

• Ability to cross train in a variety of health areas, including billing, data entry, optometry assisting, medical records, diabetes assistant, community health advocate and front desk.
• Be well organized self-starter with and able to adapt to changes in assignments and work priorities.
• Work with a wide variety of people and have good oral and written communication skills.
• Work on independent projects, requesting information, collecting data, maintaining the information and presenting findings, as needed