Administrative Assistant II - Carbide Operations

Penn United Technologies, Inc.; Saxonburg (PA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant II to join their dynamic Carbide Customer Service team. This full-time role involves managing order entries, conducting contract reviews, and providing essential clerical support in a fast-paced manufacturing environment. The ideal candidate will possess strong typing skills, attention to detail, and proficiency in Microsoft Office. With a commitment to customer service excellence, you'll play a vital role in ensuring smooth operations and workflow coordination. Join a company that values team development and offers a comprehensive benefits package from day one.

Benefits

Health Insurance

Flexible Spending Account

Retirement Plans

Monthly Profit-Sharing

Tuition Reimbursement

Paid Time Off

On-site Cafeteria

Climate-Controlled Facilities

Qualifications

• Strong typing and data entry skills with high accuracy.
• Proficiency in Microsoft Office and ability to learn new software.

Responsibilities

• Perform data and order entry; track jobs from order to completion.
• Handle clerical duties such as typing, copying, and filing.

Skills

Data Entry

Microsoft Office

Attention to Detail

Communication Skills

Organizational Skills

Education

High School Diploma

Tools

Microsoft Outlook

Job description

Job Details

Location & Type Job Location: Saxonburg, PA Position Type: Full Time

Shift & Category Job Shift: Daylight Category: Administrative and Customer Service

Description

Administrative Assistant II

Penn United Technologies, Inc. is seeking a full-time Administrative Assistant II to join our Carbide Customer Service team. The role involves working in a fast-paced manufacturing environment, performing order entry, contract reviews, clerical support, and other tasks to ensure smooth operations.

Responsibilities

• Perform data and order entry; track jobs from order to completion; provide follow-up and troubleshooting.
• Use computer systems for logging orders, receiving, and data retrieval.
• Conduct contract reviews.
• Coordinate workflow and ensure all paperwork (orders, blueprints, shipping data) accompanies each job.
• Handle clerical duties such as typing, copying, filing, and report maintenance.
• Support tasks like shipping, inspecting, inventory counts, and order entry.
• Prepare and send packaging slips, invoices, bills, and receipts.
• Manage shipments and prepare purchase orders as needed.
• Assist with inventory management and control.

Qualifications

Knowledge and Skills:

• Strong typing and data entry skills.
• High accuracy, attention to detail, and ability to meet deadlines.
• Proficiency in Microsoft Office, Outlook, and internet navigation; ability to learn new software quickly.
• Ability to follow directions and complete tasks efficiently.
• Commitment to team development and customer service excellence.
• Excellent organizational and communication skills, both verbal and written.

Education & Experience

• High School Diploma or equivalent.
• 1-3 years of administrative experience in manufacturing preferred.

Compensation & Benefits

We offer competitive wages and a comprehensive benefits package, including:

• Starting wage with potential for two increases in the first year.
• Health insurance (medical, dental, vision, Rx) from day one.
• Flexible Spending Account, Employee Assistance Program, Hearing Aid Coverage.
• Retirement plans: 5% company-paid ESOP, 3% 401(k) contribution, 50% match up to 6% contributed.
• Monthly profit-sharing, paid time off, holidays.
• Additional insurance options: Life, Disability, Voluntary Benefits.
• On-site amenities like cafeteria, climate-controlled facilities, tuition reimbursement, PPE reimbursement.

We are an Equal Opportunity Employer supporting Veterans and individuals with disabilities.