Administrative Assistant II - Austin, TX

Excel Campus Activities; Arlington (TX); Hybrid; USD 40,000 - 46,000; Full time

Job summary

Excel Campus Activities is seeking an Administrative Assistant II to provide essential administrative support in Austin, TX. The role involves data entry, report preparation, and meeting organization, requiring a bachelor's degree and administrative experience. Join a dynamic team and contribute to the Texas Commission on Environmental Quality's initiatives.

Qualifications

• Bachelor’s degree required.
• One year of administrative experience or equivalent.
• Preferred: Experience with TCEQ and four years in administrative roles.

Responsibilities

• Arrange meetings and prepare agendas.
• Review reports for upper management.
• Perform quality control of processes.

Skills

Data entry

Organization

Attention to detail

Communication

Education

Bachelor’s degree in a related field

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

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Posting Details

Position Information

Posting Number S06266P Position Title Administrative Assistant II - Austin, TX Department Enterprise Development Location Austin Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00 am-5:00 pm.

• Hybrid eligible.
• Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences.
• Based on funding availability, the position might end on 8/31/2026.
  
  

Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience up to $45,400. Duration Job terminates Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

Benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary

The Administrative Assistant II provides administrative support by completing data entry of public water system data, reviewing monthly reports, completing quality assurance on processes and workloads, and conducting other administrative tasks as needed for the Texas Commission on Environmental Quality (TCEQ) Water Supply Division. Position is located in Austin.

Essential Duties And Responsibilities

• Arranges meetings, conferences, and workshops; prepares agendas; takes meeting notes minutes.
• Prepares and reviews reports for upper management;
• Assists in making assignments to team members; tracks and monitors the department workload, productivity, and backlog.
• Performs quality control of processes and workloads; provides status to upper management management.
• Reviews enters data; performs filing and coding.
• Interprets and implements administrative decisions and policies; serves as administrative liaison with other departments and outside organizations.
• Trains and mentors staff members; supervises the work of departmental support staff.
• Performs other duties as assigned.
  
  

Minimum Qualifications

• Bachelor’s degree in a related field.
• One (1) year experience in administrative work experience or an equivalent mix of education and relevant experience in similar role.
  
  

Preferred Qualifications

• Six (6) months of work experience with TCEQ, knowledge of rules and regulations.
• Four (4) years of administrative work experience within a team environment.
  
  

Knowledge, Skills and Abilities

• Working knowledge of Microsoft Teams, Word, Excel, databases, and PCs.
• Solid data entry skills.
• Skill in organization, attention to details, supervising the work of others, reviewing and analyzing records.
• Ability to determining proper courses of action.
• Ability to managing time and assignments to meet deadlines.
• Ability to communicate verbally and in writing with clients, customers, and coworkers to gather information and/or explain policies and procedures. Integrate complex concepts, procedures, and processes.
• Exercise independent judgment and initiative with minimal supervision.
• Ability to complete all physical tasks as needed.
  
  

Other Requirements Working Conditions Special Conditions for Eligibility CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail].

Posting Detail Information

Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
• GED
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• PhD or equivalent
• * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
• No skills/Basic
• Intermediate
• Advanced
• Proficient
• * How many years of experience do you have in an administrative, secretarial or clerical role?
• None/less than 2 years
• 3 to 4 years
• 5 to 6 years
• 7 years or more
• * Are you willing to work in Austin, TX?
• Yes
• No
  

Documents Needed To Apply

Required Documents

• Resume or CV
• Cover/Interest Letter
  
  

Optional Documents

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Events Services

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