ADMINISTRATIVE ASSISTANT II - 43000631

State of Florida; Ocala (FL); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental & Vision

Retirement plan

Paid time off

Holidays

Tuition assistance

Training opportunities

EAP

PSLF

Job summary

State of Florida seeks an Administrative Assistant II in Ocala to support the State Fire Marshal division. The role handles coordination of standards applications, exam scheduling with 50 training centers, and payroll-related program administration within the Fire Standards and Training Bureau.

Requires a high school diploma, two years of clerical experience, and MS Office proficiency; a valid driver’s license is also required. Compensation includes benefits and retirement; located in Ocala, FL.

Qualifications

• Two years’ experience with Microsoft Office Suite.
• Two years clerical experience.
• A valid and current driver’s license.

Responsibilities

• Coordinate and process minimum standards applications.
• Schedule state practical exams with each of the 50 Certified Training Centers.
• Maintain Firefighters Supplemental Compensation Program records and enrollment procedures.
• Provide general office support for the Standards Section as required.

Skills

MS Office proficiency

Clerical experience

Education

High school diploma or equivalent

Tools

Driver's license

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882886

Working Title: ADMINISTRATIVE ASSISTANT II - 43000631

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: ADMINISTRATIVE ASSISTANT II

DIVISION: STATE FIRE MARSHAL

BUREAU: FIRE STANDARDS AND TRAINING

CITY: OCALA

COUNTY: MARION

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• Generous vacation and sick leave
• Nine (9) paid holidays a year
• One (1) Personal Holiday each year
• Tuition waiver for public college courses
• Training opportunities
• Employee Assistance Program (EAP)
• Public Service Loan Forgiveness (if eligible)

High school diploma or equivalent isrequired.

Additional requirements:

• Two (2) years’ experience with Microsoft Office Suite.
• Two (2) years clerical experience.
• A valid and current driver’s license.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective verbal and written communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting and personnel.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.

SPECIAL NOTES:

This position requires a security background check, including fingerprint as a condition of employment.

This position is located in Ocala, Florida and will be hired at an annual salary of $38,500.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

Coordinate and process minimum standards applications and coordinates with Field Representatives to schedule state practical exams with each of the 50 Certified Training Centers. This also includes background record reviews to determine eligibility for firefighter certification.

Maintains Firefighters Supplemental Compensation Program within the Florida State database system, supports fire department managers in the auditing and renewal of the Firefighters Supplemental Compensation Program, quarterly validates eligibility requirements, conducts enrollment procedures, processes cessation and re-entry of Firefighters Supplemental Compensation Program participants.

Provides general office support for other administrative tasks within the Standards Section of the Bureau and related work as required or assigned by the supervisor.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 111..0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.