Administrative Assistant II

Dallas College; Town of Texas (WI); Hybrid; USD 50,000 - 54,000; Full time

Job summary

Dallas College's Mountain View Campus seeks an Administrative Assistant II to provide high-quality administrative support for supervisors, including handling confidential tasks in a busy environment. You will manage scheduling, document preparation, data entry, and filing while building strong relationships with students, faculty, departments, and external entities.

The role emphasizes customer service, time management, and communication skills.

Qualifications

• Must provide flexible, responsive, and high-quality customer service.
• Excellent time management and ability to multitask to meet deadlines.
• Proficient written and verbal communication with attention to detail.

Responsibilities

• Schedule appointments, events and meetings; prepare documents and data entry.
• Maintain filing systems (electronic and hard copy) and assist with correspondence.
• Build professional relationships across departments and with stakeholders.

Skills

Customer service

Time management

Multitasking

Communication skills

Education

Associate degree

High School diploma or equivalent

Tools

Microsoft Office

Data entry

Job description

## Administrative Assistant IIApply: Mountain View Campus: Full time: Posted Today: End Date: October 15, 2026 (15 days left to apply): R14190## ## Applications must be submitted no later than 11:59 p.m. CT on the day before the listed closing date.## **Weekly Work Hours**40**Compensation Range**N04-PT**Hourly Rate**$24.47 Hourly**FLSA**United States of America (Non-Exempt) **Work Location*** All positions are considered on-site roles.* After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy.* Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.**Position Type**Staff**POSITION SUMMARY**Performs administrative and office support activities for supervisors which include complex and confidential projects requiring initiative and attention to detail and the ability to work in a multitasked environment.**REQUIRED KNOWLEDGE, SKILLS AND RESPONSIBILITIES*** Must provide flexible, responsive, and high-quality customer service and interpersonal skills.* Understands the organizational structure and services provided by different departments to best serve stakeholders and constituents.* Must have excellent time management skills and the ability to multitask/prioritize work to support organizational needs to meet deadlines and timeframes.* Demonstrate intermediate proficiency in personal computer applications and good organizational skills with attention to detail and the ability to multi-task.* Demonstrate ability to work with confidential information with discretion and use independent judgement to handle non-routine information and explain policies and procedures to stakeholders and constituents.* Must have proven organizational, written, and verbal communication skills, as well as proficiency in writing and handling business correspondence.**KEY RESPONSIBILITIES*** Provide administrative support/duties in a variety of functions to an organization and/or department by scheduling appointments/events/meetings, prepare and modify documents including correspondence and data entry along with maintaining electronic and hard copy filing systems as directed.* Build solid professional relationships and provide information across multiple levels of the organization and liaise with students, faculty, departments and external business entities.* Complies with standard Dallas College principles and procedures.* Respond to problems that require the use and knowledge of existing processes by utilizing resources and using sound judgment, attention to detail, adaptability, and flexibility.* Complete required Dallas College Professional Development training hours per academic year.* Performs other job duties as assigned.**PHYSICAL REQUIREMENTS**Normal physical job functions are performed within a standard office environment. Reasonable accommodation may be made for individuals with physical challenges to perform the essential duties and responsibilities. Occasionally you may be required to lift and carry materials weighing up to 30 pounds.**MINIMUM QUALIFICATIONS*** Associate degree plus one (1) year of administrative work-related experience, or* High School diploma or equivalent plus three (3) years of administrative work-related experience.* Official transcripts are required when applicable*.** Bilingual preferred.\\*\\*\\* Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. \\*\\*\\*### *The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.*