Administrative Assistant II

Edward Jones; St. Louis (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Edward Jones is seeking an Administrative Assistant to support the General Partner of Service and senior leaders. The role focuses on seamless operations, complex scheduling, travel coordination, and discreet handling of confidential information.

You'll help maintain calendars, prepare materials, and support priorities with a high level of service. Candidates should have 5–8 years of executive support experience, strong communication skills, and advanced MS Office proficiency.

Qualifications

• High School Diploma or equivalent.
• 5-8 years of related experience in an executive support role.
• Strong organizational skills; ability to set priorities and multitask.
• Self-motivated and able to work independently.
• Excellent verbal and written communication skills.
• Customer service experience with a professional demeanor.
• Ability to handle confidential information with discretion.
• Advanced proficiency in MS Office suite and Adobe tools.

Responsibilities

• Provide administrative support to the General Partner of Service and managing directors.
• Manage complex calendars, coordinate meetings, resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and changes.
• Prepare meeting materials, agendas, presentations, and documentation.
• Submit, reconcile, and track expense reports per policy.
• Assist with budget tracking, reporting, and admin financial activities.
• Support development and distribution of divisional communications and updates.
• Coordinate communications to promote alignment across the Service organization.

Skills

Strong organizational skills

Multitasking

Self-motivation

Excellent verbal and written comms

Confidential information handling

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

OneNote

Excel

PowerPoint

SharePoint

Adobe Acrobat / Adobe Professional

Job description

This job posting is anticipated to remain open for 30 days, from 21-Aug-2026. The posting may close early due to the volume of applicants.

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500 company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we’re proud to be privately‑owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

At Edward Jones, service excellence is a cornerstone of our culture. As the Administrative Assistant supporting the General Partner of Service, you will play a critical role in ensuring seamless operations for a senior leader who sets the standard for service across the firm.

This highly visible role requires an exceptional service mindset, sound judgment, and a commitment to excellence in every interaction. You'll serve as a trusted partner, managing complex schedules, coordinating meetings and events, and supporting key priorities with professionalism, discretion, and attention to detail.

If you're known for anticipating needs, creating outstanding experiences, and delivering white‑glove service in a fast‑paced environment, this is an opportunity to make a meaningful impact at one of the highest levels of the organization.

Key Responsibilities

• Provide administrative support to the General Partner of Service and Managing Directors, supporting day‑to‑day leadership priorities and business operations.
• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts to optimize leader effectiveness.
• Coordinate end‑to‑end domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel‑related changes.
• Prepare meeting materials, agendas, presentations, and supporting documentation for leadership meetings and business reviews.
• Submit, reconcile, and track expense reports while ensuring compliance with company policies and maintaining appropriate documentation.
• Assist with budget tracking, reporting, and other administrative financial activities as needed.
• Support the development and distribution of divisional communications, leadership updates, announcements, and presentations.
• Coordinate communication activities and administrative processes that promote alignment and engagement across the Service organization.

Job Requirements

• High School Diploma or equivalent
• 5-8 years related experience
• Strong organizational skills with ability to set priorities and handle multiple tasks
• Self‑motivated and ability to work independently
• Must have good verbal and written communication skills
• High Degree of Customer Service Experience
• Advanced proficiency in Microsoft Outlook, Word, OneNote, Excel, PowerPoint, SharePoint and Adobe Professional
• Completes work with a limited degree of supervision
• Proven ability to handle confidential information with discretion

Candidates that live within a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office four days per week.

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.

Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones.

Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones.

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.