Administrative Assistant II

DHL Germany; San Bernardino (CA); On-site; Full time

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to provide essential administrative support. The role involves payroll management, data entry, and event planning. Ideal candidates will have excellent time management skills and a high school diploma. Join a leading company and benefit from competitive pay and growth opportunities.

Benefits

Affordable medical, dental, and vision coverage

PTO program

401(k) plan with company match

Tuition reimbursement program

Excellent training and career advancement opportunities

Qualifications

• Minimum of 6 months to 1 year payroll experience.
• Two years of related experience.

Responsibilities

• Provide administrative and clerical support to management.
• Process weekly payroll records.
• Schedule meetings and travel arrangements.

Skills

Time Management

Attention to Detail

Problem Solving

Resourcefulness

Flexibility

Data Reporting

Education

High School Diploma

Tools

MS Excel

MS Word

MS PowerPoint

Job description

DHL Supply Chain is Hiring!

At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

Position: Administrative Assistant II

The core responsibilities of this role include: payroll, timesheets, time keeping records, data entry, event planning, office supply inventory management, placing orders, and scheduling meetings.

Shift: Monday-Friday, 8:00 am – 4:30 pm

Pay: $23.00/hour

Additional Incentives: All full-time employees are eligible for monthly performance and safety incentive bonuses!

Preferred Skills and Experience:

• Knowledge of office management systems and procedures
• Excellent time management skills with the ability to multitask and prioritize
• Attention to detail and problem-solving skills
• Assist with company events for employees
• Resourcefulness and flexibility
• Data reporting and analysis
• Minimum of 6 months to 1 year payroll experience
• Proficiency in MS Excel, Word, PowerPoint, and email systems

Benefits:

• Affordable medical, dental, and vision coverage starting on your 30th day
• PTO program, including paid holidays and vacations
• 401(k) plan with a generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Role Purpose:

Provide administrative and clerical support to management, including personnel records management. Work under the supervision of the General Manager, offering personal secretarial services and administrative assistance. Exercise discretion and judgment, providing courteous, responsive, and accurate information to associates.

Key Responsibilities:

• Screen telephone calls and visitors, redirect as appropriate
• Provide information to callers, with knowledge of company policies and operations
• Perform confidential administrative functions, including report typing, proofing, and assembling
• Maintain departmental records and prepare reports
• Schedule meetings, appointments, and travel arrangements
• Manage correspondence and delegate tasks as appropriate
• Follow up on delegated assignments
• Maintain confidential filing systems
• Process weekly payroll records
• Serve as a communication point for associates
• Operate office equipment
• Perform additional duties as assigned

Required Education and Experience:

• Two years of related experience
• High School Diploma or equivalent preferred

Our organization is an equal opportunity employer.