Administrative Assistant II

Abbott Laboratories; Pleasanton (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant II, where you'll play a crucial role in supporting the Divisional Vice President of the Heart Failure Division. This dynamic position involves managing administrative tasks, organizing events, and ensuring seamless operations within the department. You will have the opportunity to work in a collaborative environment that values your contributions and offers career development. With a focus on heart health solutions, your work will directly impact the lives of many. If you are detail-oriented, organized, and ready to take on challenges, this role is perfect for you.

Benefits

Free Medical Coverage

Retirement Savings Plan

Tuition Reimbursement

Career Development Opportunities

Diversity Recognition

Qualifications

• 3+ years of administrative experience supporting top-level leaders.
• Proficient in Microsoft Office Suite and event management.

Responsibilities

• Provide administrative support to the Divisional Vice President.
• Manage meeting arrangements, travel, and expense reports.
• Lead special projects and maintain high-quality work under pressure.

Skills

Administrative Support

Event Management

Microsoft Office Suite

Communication Skills

Attention to Detail

Time Management

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Concur

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works on site out of our Pleasanton, CA site supporting the Divisional Vice President of our Heart Failure Division. In Abbott’s Heart Failure (HF) business, we’re developing solutions to diagnose, monitor and manage heart failure, allowing people to restore their health and get on with their lives. In your role as the Administrative Assistant II you will provide administrative support and coordination to the Divisional Vice President. As the Administrative Assistant you will complete special assignments and projects as required to enable efficient departmental operations. This individual will interact with key internal and external stakeholders so a high level of professionalism is required.

What You’ll Work On

• Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
• Attend leadership meetings and take action notes.
• Leads, organizes, and manages all details related to event planning for corporate onsite and offsite meetings.
• Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and PowerPoint is especially critical.
• Submits invoices payment processing.
• Sending weekly LMS Training, monthly reviews and employee announcements for the Heart Failure organization.
• Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• Prepares and updates reports, memoranda, and correspondence as required.
• Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
• Leads special projects as assigned.
• Performs other related duties and responsibilities, on occasion, as assigned.
• Timesheet/invoice submission for consulting services.

Required Qualifications

• High School diploma or equivalent.
• 3+ years of administrative experience.
• Highly-skilled in providing administrative support to leaders at the top level of an organization.
• Event management experience.
• Proficient in the use of the Microsoft Office Suite products i.e. Outlook, Word, Excel, Visio, PowerPoint, Project SharePoint.
• Proficient with managing and submitting Concur expense reports.
• Proficient with scheduling and reserving travel (Domestic/International) for the executives’ travel needs via Concur.
• Excellent interpersonal, written and verbal communication skills.
• Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
• Able to work with people at all levels of the organization.
• Ability to handle multiple priorities and operate with a sense of urgency as required.

Preferred Qualifications

• Bachelor’s degree.

Apply Now

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.

The base pay for this position is $27.05 – $54.05 per hour. In specific locations, the pay range may vary from the range posted.