Administrative Assistant II

State of Oklahoma; Oklahoma; On-site; USD 38,000 - 47,000; Full time

Job summary

State of Oklahoma is seeking an Administrative Assistant II to provide comprehensive clerical support within the DOC Community Sentencing division. The role requires handling invoices, records, correspondence, and confidential materials while maintaining accuracy and efficiency on-site.

Qualifications include a bachelor’s degree plus one year of related experience, plus strong knowledge of office procedures and data processing. This position is on-site with no remote work option.

Qualifications

• Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
• Knowledge of spelling, punctuation, and business English; business mathematics; modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.
• Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff; maintain confidentiality; and handle inquiries at varying levels of complexity.

Responsibilities

• Participates in projects as team member or team leader.
• Develops and implements special procedures.
• Interprets and advises on departmental programs and policies.
• Oversees administrative tasks such as invoices, payments, requisitions, and bookkeeping.
• Coordinates activities with internal and external customers.

Skills

Spelling/punctuation & businessEnglish

Office methods & procedures

Record keeping

Interpreting inquiries

Education

Bachelor’s degree + 1 year experience

Tools

Data processing equipment

Typing 50 wpm

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

Administrative Assistant II

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Community Sentencing

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

$42,445.52 - This salary is non‑negotiable.

Job Description

Location

DOC Community Sentencing

This is an on‑site position and is not eligible for remote work.

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

• Participates in projects as team member or team leader
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentors other staff.
• Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties.

Level Descriptor

This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services.

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Special Requirements

Some agencies may require frequent job‑related travel for certain positions.

Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.

Some agencies may require a specific bachelor’s degree or college hours.

Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.