Administrative Assistant II

The Estée Lauder Companies; New York (NY); In loco; USD 46.000 - 72.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance (medical, dental, and

Retirement savings plan

Paid holidays and vacation

Descrizione del lavoro

The Estée Lauder Companies located in New York is seeking a seasoned Administrative Assistant to support the SVP, Global Brand Communications, and a second VP. You will manage calendars across time zones, coordinate meetings, and arrange complex travel while drafting materials and handling sensitive communications.

Ideal candidates have 5+ years of senior-leader support experience, excellent organizational and communication skills, and proficiency in Word, Excel, Outlook, PowerPoint, Teams, and

Competenze

• Five or more years of administrative experience supporting senior leaders.
• College or university degree preferred.
• Excellent organizational, time-management, multitasking, and attention-to-detail skills.
• High level of initiative, judgment, and discretion.
• Excellent written and verbal communication skills.

Mansioni

• Support the SVP, Global Brand Communications, and provide light support to an additional VP.
• Proactively manage the complex calendar across time zones and travel planning.
• Coordinate meeting scheduling, logistics, and internal/external meetings.
• Arrange domestic and international travel, visas, and related docs.
• Draft/edit correspondence and meeting materials; prepare presentations.
• Book meeting rooms, catering, and logistics for events/off-sites.
• Process expense reports using Concur; provide travel/expense support to the second VP.

Conoscenze

Organizational skills

Communication

Discretion

Multitasking

Calendar management

Formazione

College degree preferred

Strumenti

Microsoft Word

Excel

Outlook

PowerPoint

Concur

Teams

Descrizione del lavoro

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.DescriptionThis role will provide administrative support primarily to the SVP, Global Brand Communications, as well as light administrative support to one additional VP, as needed. Both executives are based in New York.The successful candidate will build collaborative relationships, use sound judgment and discretion, and proactively identify ways to support effective day-to-day operations.Key Roles and Responsibilities:Support the effective day-to-day operation of the SVP’s office, managing multiple priorities with accuracy, responsiveness, and discretion.Proactively manage and troubleshoot the SVP’s complex calendar, including internal and external meetings, senior management requests, and domestic and international travel.Coordinate meeting scheduling and logistics across multiple time zones, working effectively with administrative partners across the organization.Arrange domestic and international travel, including flights, hotels, ground transportation, restaurant reservations, itineraries, agendas, visas, and related documentation.Maintain accurate calendar appointments, meeting requests, agendas, RSVPs and event details.Manage non-confidential correspondence and administrative communications, as appropriate.Work closely with the SVP to draft and prepare correspondence, and to edit presentations, documents, and meeting materials as needed.Book meeting rooms and coordinate catering and other meeting logistics.Coordinate the planning and logistics of annual team off-sites and other department events.Process expense reports using Concur.Provide light ongoing administrative support to one additional VP, including, for example, calendar coordination, international travel booking, and expense processing.QualificationsFive or more years of administrative experience supporting senior leaders.College or university degree preferred.Excellent organizational, time-management, multitasking, and attention-to-detail skills.High level of initiative, judgment, and discretion.Excellent written and verbal communication skills.Proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.Ability to remain calm under pressure, collaborate effectively, solve problems, adapt to changing priorities, and deliver with a high level of accuracy.Pay Range:The anticipated hourly range for this position is $33.20 to $52.30. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus, education, and budget. Salary range may vary based on geographic location.In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results. In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.Equal Opportunity Employer:It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [e-mail] Applicants: Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.Philadelphia Applicants: Philadelphia's Fair Chance Hiring LawRhode Island Applicants: The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.