Administrative Assistant II

Pacer Group; Los Angeles (CA); On-site; USD 42,000 - 54,000; Part time

Job summary

Pacer Group in Los Angeles, CA is seeking an Administrative Assistant II for a ~3 month assignment in a fast-paced office. The role includes scheduling, data entry, and front-desk support for management and physicians, with focus on accuracy and a welcoming environment for students.

Required: 2+ years in clerical/administrative roles, strong communication, and proficiency in Word/Excel, with experience using Datatel/Point and Click. On-site position with standard business hours.

Qualifications

• 2+ years in clerical/administrative role or front desk/receptionist role
• Experience scheduling appointments, filing, handling referrals and phone calls

Responsibilities

• Schedule appointments and coordinate meetings for the team
• Provide administrative support to management and physicians
• Maintain student medical records and data entry
• Create and distribute educational handouts
• Assist with welcoming environment for team and students
• Handle referrals, phone calls, and appointment logistics

Skills

Communication

Written communication

Scheduling

Organization

Data entry

Phone handling

Education

High school diploma

Bachelor's degree preferred

Tools

Datatel

Point and Click

Job description

Job title: Administrative Assistant II

Location: Los Angeles CA 90089

Duration: 3 months

Schedule: Standard shift | Mon Fri | 40hrs./week

XXXX: XXXXXXXXXXX/ (for 3-5 years of relevant experience) / XXXXXXXXXXX2/hr. (10+ years of relevant experience)

Note:

• Parking/Cost: Street parking available or the company parking XXXX of XXXXXXXXXXX/day at candidate's expense.

Description:

Education Requirement:

• High school or equivalent required, Bachelor's degree preferred.

Job Description:

Minimum Experience:

• 2 years' Experience in a clerical/administrative role or front desk/receptionist role
• Experience in office work duties such as scheduling appointments, filing, handling referrals and phone calls.

Minimum Skills:

• Ability to function in a fast paced and complex environment with an extraordinary ability to remain calm and project a welcoming and supportive presence.
• Exceptional communication skills: communicate proactively and with empathy.
• Excellent written and communication skills.
• Detail oriented with excellent organizational skills.
• Computer competency in Word, Excel essential, Datatel and Point and Click (electronic medical record system).
• Provides administrative support to management and physicians, including but not limited to, scheduling, coordination of meetings and projects as assigned.
• This position will be expected to provide a welcoming environment to the team as well as students.
• This position will support the team by scheduling appointments, data entry and maintenance of student medical records, making copies, filing, organizing, and creating and distributing educational hand-outs.
• In addition, this position will be required to determine whether a student needs a Ucounseling intervention immediately, needs a counseling appointment within 48 hours, or can wait the typical time for an appointment (3-7 days); take the initiative to check with the Director or counselor to verify judgment if needed.