Administrative Assistant II

Jefferson County Wi; Kentucky; On-site; USD 32,000 - 42,000; Full time

Job summary

Jefferson County District Attorney’s Office in Kentucky seeks an Administrative Assistant II to provide vital administrative support. The role emphasizes data entry, case file management, and customer service to case parties and the public, while maintaining privacy and confidentiality.

Responsibilities include entering data into state databases, drafting emails and memos, coordinating with law enforcement and courts for intake, and performing other administrative tasks as needed.

Qualifications

• High School diploma or equivalent is required.
• Valid Driver’s license is required.
• Preferred: 1–2 years of experience and an Associate’s degree.
• Office experience and working knowledge of Word, Outlook and Excel.

Responsibilities

• Evaluates, filters, and prioritizes case file information and provides excellent customer service to all case parties and the public while protecting privacy.
• Receives, enters and modifies data into the state computer database; handles referrals accurately and timely.
• Drafts emails and memos.
• Communicates with law enforcement and Courts to determine intake and ensure paperwork is in order.
• Performs a variety of other tasks as necessary.

Skills

Data entry

Customer service

Teamwork

Prioritization

Scheduling

Clear communication

Education

High School diploma or equivalent

Associate’s degree

Tools

Microsoft Word

Outlook

Excel

Job description

Job Description for Administrative Assistant II

We are seeking a detail-oriented professional to provide vital administrative support to the District Attorney’s Office. The ideal candidate will be skilled in teamwork, data entry, customer service, prioritizing tasks, scheduling, and clear communication to help ensure the smooth and timely handling of legal matters.

WHAT YOU WILL DO

The purpose of this position is to perform administrative support tasks for the Jefferson County District Attorney’s Office.

SOME ESSENTIAL RESPONSIBILITIES

You will be successful in this role by completing the following tasks and responsibilities:

• Evaluates, filters, and prioritizes case file information and provides excellent customer service to all case parties that request case file information and to the general public, while protecting privacy, sensitive or confidential information.
• Accurately receives, enters and modifies data from a variety of sources into the State computer database; enters criminal and civil referrals from law enforcement, child support, juvenile, sex offender registry, Department of Agriculture and other referrals in a timely and accurate manner; advanced knowledge of what path that information will take, what it will affect, how it will be used.
• Drafts correspondence such as emails and memos.
• Communicates with various law enforcement personnel and the Courts to determine who is detained and will appear for Intake; assures that appropriate paperwork is in order.
• Variety of other tasks necessary

Qualifications:

Requirements:

• High School diploma or equivalent
• Valid Driver’s license

Preferred Requirements:

• One to two years’ experience and additional education/Associate’s degree
• Office experience and working knowledge of Microsoft Word, Outlook and Excel