Administrative Assistant II

CITY OF INDEPENDENCE, MISSOURI; Independence (MO); On-site; USD 32,000 - 44,000; Full time

Job summary

City of Independence Health Department in Independence, MO seeks a diligent Administrative Clerk to provide clerical and administrative support. You will format letters, answer the phone, assist with bookkeeping and budgeting, and prepare reports using design software.

You will handle records, invoices, requisitions, and purchase orders, maintain records of department activities, and assist in budget monitoring.

Qualifications

• High school diploma or GED; and two to three years of clerical experience interacting with the public.
• Valid driver’s license required.
• Must complete NIMS training within six months of hire.
• Knowledge of office procedures, bookkeeping and accounting, policies, and practices; applicable laws and regulations; computer applications.
• Skilled in operating general office machines such as copiers, fax machines, and telephones.
• Ability to communicate effectively orally and in writing.

Responsibilities

• Formats and types letters, memos, and other correspondence.
• Answers the telephone and responds to public inquiries.
• Assists with bookkeeping, accounting, and billing.
• Prepares basic narrative and statistical reports.
• Enters and retrieves information to update records, process transactions or respond to requests.
• Logs, tracks, and maintains records on department or unit activities.
• Processes invoices, requisitions, and purchase orders; orders supplies and equipment.
• Assists in the annual operating budget; monitors monthly expenses.
• Compiles professional reports and publications utilizing design software.
• Performs other duties as assigned.

Skills

Public interaction

Clerical experience

Communication skills

Office software

Education

High school diploma or GED

Tools

MS Office

Accounting software

Design software

Job description

Independence Municipal Commons, 20201 E Jackson Drive, Independence, Missouri, United States of America

Job Description

Posted Thursday, August 20, 2026 at 6:00 AM

Provides clerical and administrative support duties within the Health Department. Formats and types letters, memos, and other correspondence. Answers the telephone and interacts with the public to respond to inquiries and requests. Will assist the administration with bookkeeping, accounting, and billing. Compiles information and prepares basic narrative and statistical reports on a periodic basis. Enters and retrieves information into a computer in order to update records, process transactions or respond to requests for information. Logs, tracks, and maintains records on department or unit activities. Processes invoices, requisitions, and purchase orders; orders supplies and equipment. Assists in the annual operating budget; monitors monthly expenses. Compiles professional reports and publications utilizing design software. Performs other duties as assigned.

Minimum Qualifications: High school diploma or GED; and two to three years of clerical experience which involved interacting with the public to disseminate information; or any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Valid driver’s license required. Must be able to complete NIMS training within six (6) months of hire. Knowledge of general office procedures, bookkeeping and/or accounting, policies, and practices; applicable state, federal and local laws, rules, and regulations; computer applications related to the work. Skilled in the operation and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems. Ability to communicate effectively orally and in writing.

Physical Demands: Sitting for extended periods of time; hand dexterity to operate a personal computer and standard office equipment. Occasionally required to lift and/or move up to 10 pounds.

Typical Working Conditions: A normal office environment . Occasional exposure to outdoor weather conditions, fumes, or airborne particles.

Drug Screen

Background check

In addition to the application, testing and/or examinations may be required for further consideration.

Position open until filled, first review of applicants 8/27/2026.

Equal Employment Opportunity Statement

The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace.

The City of Independence provides reasonable accommodation for qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [e-mail].

EQUAL OPPORTUNITY EMPLOYER – BILINGUAL SKILLS PREFERRED