ADMINISTRATIVE ASSISTANT II

Florida; Florida; On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Paid vacation, sick leave, and health/

Comprehensive health insurance andlife

Tuition-Free college courses

Retirement Plans with the Florida RET

Pension Plan (Traditional Retirement)

Investment Plan (401(K))

Deferred Retirement Option Program (D

Deferred Compensation

No H-1B sponsorship

Job summary

Florida Department of Corrections in Clermont is seeking an Administrative Assistant II to provide comprehensive administrative support to the Assistant Regional Director, managing correspondence, calendars, and emergency operations. This role requires reporting to the FDC office and is not a telework position.

Responsibilities include handling letters and reports, maintaining the Director's calendar, coordinating travel, tracking documents, and assisting with emergency operations and

Qualifications

• Must possess a high school diploma or its equivalent.
• Support knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Responsibilities

• Manage Correspondence and Documents: prepare letters, reports, and documents for the Assistant Regional Director.
• Maintain Calendars and Travel Arrangements: keep calendars up to date, schedule appointments, arrange travel plans.
• Track Reports and Documents: monitor due dates and ensure distribution systems are up to date.
• Monitor and Distribute Information: handle messages, reports, and data on the Corrections Data Center network.
• Assist with Emergency Operations: update emergency plans, assist in EOC during emergencies.

Education

High School Diploma or equivalent

Job description

Requisition No:885569

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT II

Position Number:70013701

Salary: $38,934.48 to $40,556.36 Annually

This open competitive advertisement is for a Career Service position located at Lake Correctional Institution in Clermont.

The mission of the Administrative Assistant II is to provide comprehensive administrative support to the Assistant Regional Director, ensuring efficient management of correspondence, calendars, and emergency operations. We strive to maintain organized systems and effective communication to support the overall goals of the department.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Manage Correspondence and Documents: Prepare and handle all letters, reports, and documents for the Assistant Regional Director. Receive and distribute incoming mail and write replies that don't need the Director's personal attention.
• Maintain Calendars and Travel Arrangements: Keep the Assistant Regional Director's calendar up to date, schedule appointments, arrange travel plans, and complete travel vouchers. Provide input on meetings, conferences, and training activities.
• Track Reports and Documents: Use a tracking system to monitor due dates for various reports and documents. Ensure that the document distribution system is up to date.
• Monitor and Distribute Information: Keep an eye on messages, reports, and other data received on the Corrections Data Center (CDC) network. Distribute information as needed and draft responses for approval and transmission.
• Assist with Emergency Operations: Help update and maintain emergency plans and records. During emergencies, assist in the operation of the Emergency Operations Center by handling communications, tracking storms, posting charts, and maintaining logs.

BENEFITS:

• Paid vacation, sick leave, and holidays
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Pension Plan (Traditional Retirement Pension Plan)
• Investment Plan (401(K)-Type Retirement Plan)
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must possess a high school diploma or its equivalent
• Must possess a valid driver's license.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

CLERMONT, FL, US, 34715 CLERMONT, FL, US, 34714 CLERMONT, FL, US, 34711