Administrative Assistant II

Nichols College; Dudley (MA); On-site; USD 10,000 - 60,000; Full time

Job description

Full-Time Job Exploring General Business & Beyond

This position is open only to Colorado state residents.

Job Description:

This position provides crucial support to the Department of Extended Studies by serving as a primary point of contact and handling key administrative and financial duties.

Specific Duties Include:

• Provide excellent customer service to all constituents – Answer telephone calls and emails promptly and efficiently. Disseminate accurate information to professional development students regarding registration, student accounts, grades, transcripts etc. Communicate with professional development instructors regarding courses, grades, rosters, etc. Communicate and collaborate effectively with co-workers.
• Cashiering – Ensure accurate and timely data entry into the system for registration and payment. Ensure that accounts balance each day and reports are recorded appropriately. This duty requires strong attention to detail. Ensure that all components of each cashiering session are completed daily and collaborate with Student Business Services to record sessions.
• Administrative support for Extended Studies – This position must determine whether students who register for courses are new or existing students, monitoring when instructors post grades and then entering those grades into the system of record. Support supervisor in maintaining accounts receivable, billing and collections as needed.

Minimum Qualifications:

• Two (2) years of relevant experience in an occupation related to the work assigned to this position
• OR
• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Preferred Qualifications:

• Experience with ERP systems.
• Experience with MS Office Suite.

Required Skills and Competencies:

• Strong attention to detail
• Strong organizational skills
• Excellent verbal and written communication skills
• Ability to work independently
• Ability to multi-task and meet deadlines
• Strong interpersonal skills
• Highly efficient with MS Office suite, Google Suite, and other database applications

Equal Opportunity Employer:

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Reasonable Accommodation:

Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.