Administrative Assistant II

Southern California Alcohol and Drug Programs, Inc.; Downey (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Job summary

Southern California Alcohol and Drug Programs, Inc. (SCADP) is seeking an Admin Assistant II to provide general office support, greet visitors, route calls, and maintain organized client and staff records.

The role requires on-site presence and collaboration with program staff, vendors, and families of clients. Ideal candidates may have an Associate or Bachelor degree in business-administration related fields or 3+ years of clerical experience, with a preference for bilingual English/Spanish

Qualifications

• Associates or Bachelor’s degree in business admin/related field required or 3+ years of related experience.
• Five years of office/clerical experience preferred.
• Bilingual in English and Spanish preferred; strong communication skills required.

Responsibilities

• General office duties including filing, documenting, and assisting staff.
• Receptionist tasks: answer calls, manage emails, greet visitors, relay messages.
• On-site duties and adherence to security and organizational policies.

Skills

Receptionist duties

General office duties

Bilingual in English and Spanish

Filing

Customer service

Education

Associates Degree in Business Administration/Management or related field

Bachelor's Degree in Business Administration/Management or related field

Three years of related experience

Tools

Access or Service Point software

California driver's license

Job description

About Us SCADP Southern California Alcohol and Drug Programs Inc SCADP was established in 1972 in a grassroots effort by community members seeking alternatives to prison for individuals with substance use disorder SUD SCADP is now a 501c3 non profit organization providing residential treatment services and outpatient counseling services to individuals throughout Los Angeles as well as housing and supportive services for survivors of domestic violence SCADP now offers services with a continuum of care to underserved and disadvantaged populations throughout the Los Angeles area

PAY RATE 2351 2475 Per Hour

BENEFITS SCADP offers competitive medical dental vision and retirement benefits

JOB SUMMARY AND PURPOSE The Admin Asst II provides general office support and acts as the office receptionist and telephone screener Establishes and maintains cooperative and harmonious working relationships with program staff workers families of clients business agencies office vendors and general public

DUTIES AND RESPONSIBILITIES

• General office duties Filing and assisting other office staff when requiredPrepares client and worker folders record files and general filing of records and documentsCoordinates staff training and administrative eventsMaintain track and order inventory for office suppliesMonitor and maintain office equipmentSchedules and coordinates meetings travel and other group activities when requiredAssumes additional responsibilities and performs special projects as needed
• Receptionist duties Answers telephone e mails letters and replies to questions accordinglyTake and relay messagesMonitor visitor access and maintain security awarenessReceive and sort mail and deliveriesParticipates in organizational functions and maintains informational andor operational recordsEstablishes and maintains cooperative and harmonious working relationships with program staff workers families of clients business agencies office vendors and general publicPerform other duties as assigned
• ESSENTIAL DUTIES Services for this position must be provided on site As a result the position requires incumbents to report to work on site each day of active employmentGeneral filingPrepare client and worker foldersRestock suppliesReceptionist for officeSpecial projectsCoordinates staff training and administrative eventsOther duties as required and may be subject to change

MANDATED REPORTER As service providers to the underprivileged and vulnerable in our community all employees are considered Mandated Reporters and must report any instance of physical or sexual abuse to proper authorities

Qualifications REQUIREMENTS Must be able to pass a fingerprint clearance background check including criminal history personal references employment and education verificationsEDUCATION Associates Degree in Business Administration Management or related field;OR Three years of related experienceEXPERIENCE Five years of office and clerical experiencePREFERRED QUALIFICATIONS Bachelors Degree in Business Administration Management or related fieldCurrent California drivers license and clean driving recordAccess or Service Point softwareBilingual in English and Spanish written and verbalSouthern California Alcohol and Drug Programs Inc SCADP is an Equal Opportunity employer All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law This employer participates in E Verify as required by the federal government and will provide the federal government with your Form I 9 information to confirm that you are authorized to work in the US If E Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security DHS or Social Security Administration SSA so you can begin to resolve the issue before the employer can take any action against you including terminating your employment