Administrative Assistant II

Scadpinc; Downey (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Job summary

Southern California Alcohol and Drug Programs, Inc. (SCADP) is seeking an Admin Asst II to provide general office support and serve as the receptionist.

This on-site role requires coordinating meetings, maintaining filing systems, and assisting staff and clients with administrative tasks. The ideal candidate will have an Associates Degree in Business Administration/Management (or 3 years related experience), five years of clerical experience, and bilingual English/Spanish abilities.

Qualifications

• Must pass fingerprint clearance and background check
• Associates Degree in Business Administration, Management, or related field; or three years of related experience
• Five years of office and clerical experience
• Bilingual in English and Spanish (written and verbal)
• Preferred California driver’s license and clean driving record
• Access or ServicePoint software experience preferred

Responsibilities

• Provide general office support and act as receptionist.
• Prepare client and staff folders and maintain filing systems.
• Coordinate staff training and administrative events.
• Monitor and order office supplies; manage inventory.
• Schedule meetings and travel; handle correspondence.

Skills

Office administration

Communication

Bilingual English/Spanish

Education

Associates Degree in Business Administration/Management

3 years of related experience

Bachelor’s Degree (preferred)

Tools

Access/ServicePoint software

Job description

Southern California Alcohol and Drug Programs, Inc. (SCADP) was established in 1972 in a grassroots effort by community members seeking alternatives to prison for individuals with substance use disorder (SUD). SCADP is now a 501(c)(3) non-profit organization providing residential treatment services and outpatient counseling services to individuals throughout Los Angeles, as well as housing and supportive services for survivors of domestic violence. SCADP now offers services with a continuum of care to underserved and disadvantaged populations throughout the Los Angeles area.

PAY RATE: $23.51 - $24.75 Per Hour

BENEFITS: SCADP offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Admin Asst II provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.

DUTIES AND RESPONSIBILITIES

• Filing and assisting other office staff when required.
• Prepares client and worker folders, record files, and general filing of records and documents.
• Coordinates staff training and administrative events.
• Maintain, track, and order inventory for office supplies.
• Monitor and maintain office equipment.
• Schedules and coordinates meetings, travel, and other group activities when required.
• Assumes additional responsibilities and performs special projects as needed.
• Answers telephone, e-mails, letters, and replies to questions accordingly.
• Take and relay messages.
• Monitor visitor access and maintain security awareness.
• Receive and sort mail and deliveries.
• Participates in organizational functions and maintains informational and/or operational records.
• Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.
• Perform other duties as assigned.

ESSENTIAL DUTIES

• Services for this position must be provided on-site. As a result, the position requires incumbents to report to work on-site each day of active employment.
• Prepare client and worker folders
• Restock supplies
• Receptionist for office
• Special projects
• Coordinates staff training and administrative events
• Other duties as required and may be subject to change

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

EDUCATION:

• Associates Degree in Business Administration, Management, or related field;
• OR Three years of related experience.

EXPERIENCE:

• Five years of office and clerical experience

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Management, or related field.
• Current California driver's license and clean driving record
• Access or Service Point software.
• Bilingual in English and Spanish (written and verbal).

Southern California Alcohol and Drug Programs, Inc. (SCADP) is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.