Administrative Assistant II

JBS USA; Douglas (GA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Vision, Medical, and Dental after 60d

Paid Time Off

401(k) company match

Career development programs

Job summary

Pilgrim’s is seeking an Administrative Assistant to provide broad support to multiple Managers across the complex. You will coordinate office services, prepare reports, assist with budget activities, and serve as the liaison for purchasing, personnel, facilities and operations.

The role requires 1–2 years of related training or coursework, plus 2 years of directly related experience. Strong Microsoft Office skills and written and verbal communication are essential; SAP experience is preferred.

Qualifications

• Typically requires a minimum of 2 years of DIRECTLY RELATED experience.
• Strong Microsoft Office (Outlook, Excel, Word, Powerpoint) skills required
• Strong verbal and written communication skills
• SAP experience preferred

Responsibilities

• Collects data for and/or prepares standard operating reports, such as time-and-attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
• Assists management with reporting requirements as needed.
• Receives, reviews, and responds to correspondence.
• Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.
• May assist in budget preparation and control activities.
• May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Composes letters and memoranda. Routes or answers routine correspondence not requiring supervisor attention.
• M a kes meeting and travel arrangements.
• Schedules roundtable meetings and other departmental meetings as required.
• Attends meetings as requested and prepares meeting notes, summaries, and action item follow-up documentation.
• Assists with coordination and logistics for on-site luncheons, including running errands and obtaining necessary supplies.
• Serves as a point of contact for visitors and team members by assisting with front office traffic and directing inquiries appropriately.
• Takes messages and provides administrative support for the Complex Manager and Human Resources Manager.
• Performs other administrative and clerical duties as assigned to support department operations.

Skills

Microsoft Office

Verbal communication

Written communication

SAP

Education

Related education (1-2 years)

Tools

SAP

Job description

Description

Position at Pilgrim's

Administrative Assistant

Provides a wide variety of general administrative support to multiple Managers throughout the complex. Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Coordinates office services, such as personnel, budget preparation, records control, and special management studies.

Essentials Duties & Responsibilities

• Collects data for and/or prepares standard operating reports, such as time-and-attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
• Assists management with reporting requirements as needed.
• Receives, reviews, and responds to correspondence.
• Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.
• May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Composes letters and memoranda. Routes or answers routine correspondence not requiring supervisor attention.
• Makes meeting and travel arrangements.
• Schedules roundtable meetings and other departmental meetings as required.
• Attends meetings as requested and prepares meeting notes, summaries, and action item follow-up documentation.
• Assists with coordination and logistics for on-site luncheons, including running errands and obtaining necessary supplies.
• Serves as a point of contact for visitors and team members by assisting with front office traffic and directing inquiries appropriately.
• Takes messages and provides administrative support for the Complex Manager and Human Resources Manager.
• Performs other administrative and clerical duties as assigned to support department operations.

What You’ll Need

Requires 1-2 years of specialized/vocational training or college course work beyond high school, preferably in a related area. DIRECTLY RELATED work experience will be accepted on a year-for-year basis in lieu of the educational requirement.

EXPERIENCE:

• Typically requires a minimum of 2 years of DIRECTLY RELATED experience.
• Strong Microsoft Office (Outlook, Excel, Word, Powerpoint) skills required
• Strong verbal and written communication skills
• SAP experience preferred

Why Work for Pilgrim’s?

• Benefits: Vision, Medical, and Dental coverage begin after 60 days of employment;
• Paid Time Off: Vacation, company observed holidays or, any other statutorily required paid leave;
• 401(k): company match begins after the first year of service and follows the company vesting schedule;
• Base salary range of $39,393 - $44,316 +/- based on experience;
• Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs;
• Better Futures

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

About us:

Pilgrim’s is a leading global food company with more than 62,000 team members worldwide. The company processes, prepares, packages, and delivers fresh, frozen, and value-added food products for customers in more than 100 countries. Pilgrim’s operates protein processing plants and prepared foods facilities in 14 states, Puerto Rico, Mexico, the U.K, the Republic of Ireland and continental Europe.

Our vision:

Become the best and most respected company in our industry creating the opportunity of a better future for our team members.

Our core values are:

Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity

EOE, including disability/vets

Unsolicited Assistance:

Pilgrim's does not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at Pilgrim's or via the applicant tracking system, in any form without a valid written request and search agreement previously approved by HR, will be solely owned by Pilgrim's. No fees will be paid should the candidate be hired by Pilgrim's because of an unsolicited referral.