Administrative Assistant II

Lexington Health; Columbia (SC); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Day one benefits

Medical insurance

Dental insurance

Life insurance

Disability coverage

403(b) match

Job summary

Lexington Health is seeking an Administrative Assistant II for the Utilization Management Dept. in Columbia, SC. This part-time, day-shift role (7:00 AM–3:30 PM) supports the department with data entry, scheduling, correspondence, and reporting.

The position entails handling non-patient and patient-related records as needed. Ideal candidates have a high school diploma or equivalent and at least 2 years of Administrative Assistant/Receptionist experience; typing speed of 60 wpm and strong

Qualifications

• High School Diploma or equivalent required.
• 2 years of Administrative Assistant/Receptionist experience.
• 2 years experience can substitute for a degree.
• Typing speed 60 kspm required.
• Proficient in Microsoft Office Suite.
• Experience with multiline phone system as dept liaison.

Responsibilities

• Coordinates and performs staff and/or operational support for the unit.
• Maintains office equipment and orders supplies; keeps materials organized.
• Answers telephones, assists visitors, and handles routine inquiries.
• Maintains department knowledge and supports meeting logistics.
• Prepares agendas and minutes; schedules meetings and events.
• Maintains confidential files and documents.
• Assists in timekeeping with Kronos and scheduling needs.
• Develops spreadsheets, reports, and forms to improve workflow.

Skills

Microsoft Office

Typing 60 wpm

Data entry

Scheduling

Phone system

Communication

Education

High School Diploma or Equivalent

2 years Administrative Assistant/Receptionist experience

Tools

Microsoft Office Suite

Kronos time system

EPIC

Job description

Utilization Management Dept.

Part Time

Day Shift

7-3:30

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

The Administrative Assistant II performs a variety of secretarial, clerical, and receptionist duties for the department they support. Within the role, they will assist with managing or entering complex data, which includes scheduling, reporting and tracking information for the department. Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department (Non-Patient and/or Patient related dependent on area).

Minimum Qualifications

• Minimum Education: High School Diploma or Equivalent
• Minimum Years of Experience: 2 Years of experience as an Administrative Assistant/Receptionist
• Substitutable Education & Experience: 2 Years of Administrative Assistant/Receptionist experience can be substituted for an Associate's Degree, Bachelor's Degree, or Equivalent completion of college coursework
• Required Certifications/Licensure: None.
• Required Training: Typing speed of 60 kspm;
• Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.);
• Demonstrated experience using multiline phone system and serving as administrative liaison for a department

Essential Functions

• Coordinates and performs a range of staff and/or operational support activities for the unit. Serves as a liaison with other departments in the resolution of day-to-day administrative concerns.
• Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently. Organizes, files, and stocks office to foster easy access to materials/information. Cost effectively utilizes resources and accounts for supplies and equipment.
• Maintains work environment by placing work orders as needed to ensure proper operations.
• Provides administrative/clerical support for the department such as answering telephones, assisting visitors, and resolving a range of administrative inquiries.
• Maintains expected knowledge of the basic business functions of their area and is able to answer questions to help with department organization.
• Maintains a clean and neat working environment.
• Assists in timekeeping responsibilities with Kronos time system, as well as any scheduling needs/arrangements.
• Maintains accurate and timely correspondence, procedure updates, reports, manuals, etc. for all functions of the department.
• Develops a range of spreadsheets, contracts, reports, worksheets, and/or forms to improve workflow and communication as needed.
• Processes and maintains confidential files (Combination of Financial, Patient, and Operational records).
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar
• Supports various staff meetings (May be asked to schedule, record, or distribute minutes).

Duties & Responsibilities

• Maintains an optimistic and professional image and exhibits excellent customer relations. Shows courtesy, compassion and respect.
• Utilizes Microsoft Office to compose and edit correspondence from verbal direction, or from knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or
• Ensures timely responses to a variety of routine written inquiries.
• Maintains and assists in updating manuals and reference materials department; both hard copy and electronic.
• Actively involved in "new employee" (departmental) orientation/introduction.
• May be assigned projects or tasks as needed by department head.
• Provides PC training and support to departmental employees.
• Efficiently utilizes electronic software routinely used in daily activities (Outlook, EPIC, Excel, Word, etc.).
• Maintains working knowledge of terminology relevant to department.
• Performs all other duties as assigned by authorized personnel or as required in an emergency (e.g., fire or disasters).

Benefits

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance - equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness

Equal Opportunity Employer

It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee’s desires and abilities and the hospital’s needs.

Nearest Major Market

Columbia

Nearest Secondary Market

South Carolina