Administrative Assistant II

Lexington Health, Inc.; Columbia (SC); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Day-one medical

Dental insurance

Life insurance

Flexible spending accounts

403(b) match

Disability coverage

Adoption assistance

Student loan forgiveness

Job summary

Lexington Health, Inc. in Columbia, SC, is seeking an Administrative Assistant II to support a department with clerical, secretarial, and data-entry duties.

The role involves scheduling, reporting, tracking information, handling correspondence, filing, ordering supplies, and managing mail and reports. Candidate must have a high school diploma, 2 years of administrative or receptionist experience, and proficiency with Microsoft Office; typing 60 wpm; experience with multiline phone systems; and

Qualifications

• High School Diploma or Equivalent required
• 2 years of Administrative Assistant/Receptionist experience
• Typing speed 60 kspm
• Proficient in Microsoft Office Suite
• Experience with multiline phone systems and departmental liaison

Responsibilities

• Coordinate and perform staff and operational support for the unit
• Maintain office equipment and order supplies
• Answer phones and assist visitors
• Prepare agendas/minutes of meetings
• Support timekeeping and scheduling
• Develop and maintain manuals and reports
• Schedule meetings and events

Skills

Typing speed 60 wpm

MS Office proficiency

Multiline phone system

Clerical/secretarial

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

EPIC

Job description

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Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bedteachinghospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcareand was first in the state to achieve Magnet with Distinctionstatus for excellence in nursing care. Consistently ranked as bestin the Columbia Metroarea by U.S. News & World Report, Lexington Healthdelivers more than 4,000babies each year, performs more than 34,000surgeries annually and isthe region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center.Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

The Administrative Assistant II performs a variety of secretarial, clerical, and receptionist duties for the department they support. Within the role, they will assist with managing or entering complex data, which includes scheduling, reporting and tracking information for the department. Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department (Non-Patient and/or Patient related dependent on area).

Minimum Qualifications

Minimum Education: High School Diploma or Equivalent
Minimum Years of Experience: 2 Years of experience as an Administrative Assistant/Receptionist
Substitutable Education & Experience: 2 Years of Administrative Assistant/Receptionist experience can be substituted for an Associate's Degree, Bachelor's Degree, or Equivalent completion of college coursework
Required Certifications/Licensure: None.
Required Training: Typing speed of 60 kspm;
Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.);
Demonstrated experience using multiline phone system and serving as administrative liaison for a department

Essential Functions

• Coordinates and performs a range of staff and/or operational support activities for the unit. Serves as a liaison with other departments in the resolution of day-to-day administrative concerns.
• Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently. Organizes, files, and stocks office to foster easy access to materials/information. Cost effectively utilizes resources and accounts for supplies and equipment.
• Maintains work environment by placing work orders as needed to ensure proper operations.
• Provides administrative/clerical support for the department such as answering telephones, assisting visitors, and resolving a range of administrative inquiries.
• Maintains expected knowledge of the basic business functions of their area and is able to answer questions to help with department organization.
• Maintains a clean and neat working environment.
• Assists in timekeeping responsibilities with Kronos time system, as well as any scheduling needs/arrangements.
• Maintains accurate and timely correspondence, procedure updates, reports, manuals, etc. for all functions of the department.
• Develops a range of spreadsheets, contracts, reports, worksheets, and/or forms to improve workflow and communication as needed.
• Processes and maintains confidential files (Combination of Financial, Patient, and Operational records).
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar
• Supports various staff meetings (May be asked to schedule, record, or distribute minutes).

Duties & Responsibilities

• Maintains an optimistic and professional image and exhibits excellent customer relations. Shows courtesy, compassion and respect.
• Utilizes Microsoft Office to compose and edit correspondence from verbal direction, or from knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or
• Ensures timely responses to a variety of routine written inquiries.
• Maintains and assists in updating manuals and reference materials department; both hard copy and electronic.
• Actively involved in “new employee” (departmental) orientation/introduction.
• May be assigned projects or tasks as needed by department head.
• Provides PC training and support to departmental employees.
• Efficiently utilizes electronic software routinely used in daily activities (Outlook, EPIC, Excel, Word, etc.).
• Maintains working knowledge of terminology relevant to department.
• Performs all other duties as assigned by authorized personnel or as required in an emergency (e.g., fire or disasters).

We are committed to offering quality, cost-effective benefits choices for our benefit eligible employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Student loan forgiveness

Equal Opportunity Employer
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee’s desires and abilities and the hospital’s needs.